This Sources Sought opportunity from Department Of Defense was posted on April 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Hangar Fan Maintenance
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The 9th Contracting Squadron at Beale Air Force Base, California, is conducting market research via a sources sought announcement to identify qualified vendors capable of performing annual preventative maintenance, diagnostic evaluations, and repair services for twenty Big Ass Fans located across five aircraft hangars. The work includes a one-time installation of guy wires on four specific ceiling-mounted fans in hangars B1068 and B1045, with all tasks required to comply with manufacturer specifications and relevant safety standards including NEC, AFOSH, and NFPA. Contractors must supply all labor, supervision, certified lift equipment, tools, and materials necessary to perform the services without disrupting operations, ensuring no more than one hangar’s fan system is out of service at any time. The requirement is structured for a base year with four optional years, with annual maintenance to occur between four and seven months into each performance period. Vendors are expected to demonstrate experience with Big Ass Fans or similar industrial fan systems, confirm the ability to work safely in high-ceiling environments, and comply with all applicable technical and safety codes. Interested parties must submit company details including name, address, CAGE code, UEI number, point of contact information, and socio-economic status such as small business, HUBZone, 8(a), SDVOSB, or WOSB designation. Responses must include a capabilities statement verifying experience with large industrial fans, the availability of necessary personnel and equipment, and compliance with all specified standards. A rough order of magnitude estimate for the annual maintenance and guy wire installation is required for informational purposes. All submissions must be sent via email to Cali McVay and Lamar Mullins by May 1, 2026. No formal contract clauses, pricing line items, or award evaluation weights are included, as this is purely a market research tool to inform future solicitation development. Contractor personnel must obtain base access approvals ten days prior to entry, be escorted on the flightline, and receive written authorization from the Contracting Officer before initiating any repairs or purchasing parts exceeding $3,000. Deliverables such as annual maintenance reports, diagnostic reports with photos, and service order proposals must be submitted electronically in PDF format within specified timeframes upon completion of work.
General Info
Agency
NAICS
Place of Performance
LINDA, CA, 95903, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This notice does not constitute a commitment by the Government. It is issued for market research purposes to identify interested and capable sources for a future requirement. Information submitted is voluntary, and the Government will not pay for any costs incurred in responding.
The 9th Contracting Squadron at Beale AFB, CA is conducting market research to identify interested and capable sources for the annual preventative service, maintenance, and potential repair of twenty (20) Big Ass Fans, along with a one-time guy wire installation on four (4) of those fans.
Requirement Overview
The requirement includes providing all supervision, labor, tools, materials, parts, and equipment (including certified lifts) to perform the following services across five aircraft hangars at Beale AFB, CA.
- Annual Preventative Maintenance - Annual inspection, cleaning, torque checks, lubrication, and safety verification for twenty (20) Big Ass Fans in accordance with manufacturer specifications.
- One-Time Guy Wire Installation- Installation of new guy wires on four (4) specific ceiling-mounted fans in hangars B1068 and B1045.
- Diagnostic & Repair Services- Evaluation to determine the root cause of fan failures and, upon authorization, execution of necessary repairs to restore full operational capability.
Response Information Requested
Interested vendors should email the following information:
1. Company Information:
- Company Name, Address, CAGE Code, and UEI Number.
- Point of Contact (Name, Title, Phone, and Email).
- Business size and socio-economic status (e.g., Small Business, HUBZone, 8(a), SDVOSB, WOSB).
2. Capabilities Statement:
- Describe your company's experience providing preventative maintenance, diagnostics, and repair for large industrial fans (experience with the "Big Ass Fans" brand is highly desirable).
- Confirm the ability to provide all necessary personnel, supervision, tools, and certified lift equipment required to work in high-ceiling aircraft hangars.
- Confirm your company can meet the compliance requirements, including manufacturer specifications, NEC, AFOSH, and NFPA standards. The relevant NAICS code for this work is likely 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance). Please confirm if this is appropriate or suggest an alternative.
3. Rough Order of Magnitude (ROM):
- Provide a high-level ROM for the annual maintenance services and the one-time guy wire installation. The ROM is for informational purposes only.
Feedback: Provide any suggestions, questions, or concerns regarding the draft PWS requirements or the proposed contract structure.
Submission InstructionsPlease submit your response via email to Cali McVay at cali.mcvay.1@us.af.mil and Lamar Mullins at lamar.mullins@us.af.mil
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