Heavy-Duty Radiator Repair, Service, and OEM Parts

The City of Pasadena, through its Department of Public Works, Building Systems and Fleet Management Division, is soliciting bids for as-needed heavy-duty radiator repair, service, and OEM parts for its diverse municipal fleet. The scope of work includes inspection, diagnostics, leak repair, recoring, and the provision of OEM or equivalent aftermarket assemblies for vehicles such as refuse trucks, fire apparatus, and construction equipment. The contract requires the contractor to provide written estimates, perform verification testing after repairs, and submit detailed service reports. Deliveries of parts must be made to the City Yards at 323 W. Mountain Street, with a strict requirement for delivery within three hours for orders placed before 12:00 PM, and by the end of the next business day for orders placed after 12:00 PM. The contract will be awarded to the lowest responsive and responsible bidder based on the lowest Grand Total Price. Evaluation factors include the bidder's quality of materials, technical capability, financial resources, and past performance. Bidders must submit their proposals electronically via the City's eProcurement Portal by December 10, 2026. Required submittals include specific forms AA1, AA2, and AA3, a signature and legal status document, and a declaration of non-collusion. Successful vendors must provide a Pasadena Business License, IRS Form W-9, and necessary insurance documents within ten days of notification. Invoicing is managed through the City's Vendor Invoice Portal, with payments issued on Tuesdays and Thursdays.