Hotel event and venue services - Interview Fundamental Batch 5-6, Banten, August 2026, DOJ/ICITAP, U.S. Embassy Jakarta.

The U.S. Embassy Jakarta, through the Department of State’s DOJ/ICITAP program, is soliciting quotes for comprehensive hotel event and venue services to support two intensive training events, Interview Fundamentals Batch 5 and Batch 6, scheduled for August 2026 in South Tangerang, Banten. The contract requires a four-star hotel, certified under Indonesia’s official hotel classification system, located in the Bintaro and Serpong area, to provide fully integrated lodging and meeting facilities on a single property. Services include a main meeting room accommodating up to 50 participants for full-day sessions on August 17–20 and August 24–27, a smaller half-day meeting room on August 21 and 28, a holding room for up to 10 participants during the entire event period, and full audio-visual support including microphones, podiums, Wi-Fi, stationery, drinking water, candies, event signage, and on-site technical assistance. Lodging requirements encompass 14 single-occupancy and 12 double-occupancy rooms with breakfast included for Batch 5 participants. All facilities must comply with Indonesian fire, safety, and emergency regulations, including clearly marked evacuation routes and standard safety equipment. The contract is structured with five CLINs covering meeting services, holding room, equipment and supplies, and lodging, with performance dates strictly defined and FOB destination terms applying. Proposals must be submitted electronically by July 23, 2026, at 4:00 PM WIB to JakartaPCUBidding@state.gov in PDF format, not exceeding 10 MB per email, and in English. Incomplete submissions or those with executable files will be rejected. Required documentation includes a fully completed and signed SF-1449 form, pricing details in Section 1, representations and certifications in Section 5, and additional technical information as specified in Section 3 of the RFQ. The award will be made to the lowest priced, acceptable, and responsible offeror, with pass/fail criteria assessing compliance with RFQ terms and FAR 9.1 responsibility standards, including adequate financial resources, ethical record, organizational capacity, and necessary equipment. Contractors must maintain appropriate hotel security measures and comply with security protocols tied to Standard Form 312 and Form 4414, and must flow down key FAR clauses—including ethics, whistleblower rights, and prohibited internal confidentiality agreements—to any subcontractors. The Contracting Officer’s