J041--HVAC Maintenance for Dallas/Herzog/Grand Prairie

This contract, solicitation number 36C25726Q0376, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside awarded by the Department of Veterans Affairs Network Contracting Office 17 for comprehensive HVAC maintenance services at three VA facilities in Dallas, Herzog, and Grand Prairie, Texas. The scope includes quarterly preventive maintenance and emergency repairs for Air Handler Units (AHUs), excluding central plant systems like chillers, with a base performance period of one year beginning June 1, 2026, and four one-year option periods extending the total potential contract duration to five years. The contract type is Firm-Fixed-Price, and the award is based on a competitive best-value approach that considers both cost and non-cost factors, with pricing for emergency repairs capped at $200,000 per year not-to-exceed, though preventive maintenance pricing remains unlisted and prevents total value calculation. Contractors must employ a full-time, prime-contractor Project Coordinator with three years of HVAC and operations experience, and technicians must hold NATE and EPA Section 608 certifications, have four years of relevant field experience, and strictly adhere to OSHA Lock Out Tag Out procedures. Performance requires 24/7 availability with emergency service responses initiated within one hour by phone, on-site arrival by certified technicians within twelve hours, and full equipment restoration within forty-eight hours of arrival. The contract imposes stringent subcontracting limitations under VA’s Veterans First Program, restricting non-certified SDVOSB work to no more than 50% of the total contract value for services and 85% for general construction, with material costs excluded from calculations. Offerors must certify compliance through VA-specific clauses including 852.219-73 and 852.219-75, and meet additional requirements such as FASCSA and Iran-related sanctions disclosures, whistleblower protections, and prohibitions on contracting with debarred entities. All invoices must be submitted electronically in accordance with VAAR 852.232-72, and payments are processed via Electronic Funds Transfer through SAM. Proposals must be emailed to the Contract Specialist with a completed SF 1449, three references from prior similar contracts, a three-page capability statement, and supporting certifications, with no use of online portals. The contract prohibits delegation of the Project Coordinator role to subcontractors, requires flat-rate pricing for all line items,