IFB 25-10132 - Sterilizer Maintenance

The contract involves the California Department of Public Health’s Facilities Management Section seeking bids from qualified firms to perform comprehensive preventive maintenance on sterilization equipment located at the Richmond campus. The scope includes inspecting, cleaning, lubricating, repairing, calibrating (including NIST calibration), upgrading software, and replacing parts or assemblies as necessary to ensure continuous operational readiness. The contract is set for a three-year period from January 1, 2026, through December 31, 2028, with a maximum total value of $600,000. Bidders must demonstrate compliance with California’s Disabled Veteran Business Enterprise (DVBE) participation requirement of at least 3%, which applies to all contracts exceeding $5,000, including out-of-state firms. Proposals lacking the minimum DVBE participation will be considered non-responsive. The procurement emphasizes adherence to standard contractual clauses, including certifications, insurance, and compliance forms, and requires submission of detailed bid worksheets listing equipment, service rates, and calibration costs. The solicitation is structured around a low-price technically acceptable evaluation basis, where the award will be made to the lowest responsible bidder that meets all responsiveness and responsibility criteria. Price adjustments are available for DVBE participation, incentivizing firms to include certified DVBE subcontractors or prime contractors. The contract incorporates standard clauses such as contractor certifications, payee data records, and various certifications related to small business, civil rights, and conflict of interest, all incorporated via referenced forms and attachments. Service performance includes emergency response obligations—requiring contractor response within four hours upon notification—and routine scheduled maintenance, with inspections and acceptance conducted on-site at the CDPH facilities. The procurement process mandates strict adherence to proposal formatting, with proposals to be physically submitted in sealed envelopes to the specified address before the deadline, which is set for December 2, 2025. The contract’s terms and conditions, including special provisions for emergency repairs, are detailed in the standard agreement and associated exhibits, emphasizing compliance with manufacturer standards, regulatory requirements, and quality assurance standards without explicit mention of packaging, marking, or MIL-STD specifications.