J012--Repair Fire Pump

The Department of Veterans Affairs issued a sole-source award under simplified acquisition procedures for the emergency repair of a fire pump system at the Richard L. Roudebush VAMC in Indianapolis, Indiana, with a total contract value of $3,229.95. The work involves removing a failed 60 HP motor and coupling, installing a replacement motor provided by the government, fitting a new coupling, and performing precise mechanical alignment to restore full functionality of a critical fire protection system serving patient care and parking garage areas. The acquisition was justified as an emergency under FAR 13.106-1(b) due to the urgency of restoring fire safety capabilities and the absence of multiple qualified sources capable of immediate response, with Nelbud Services LLC selected based on site familiarity and capacity to perform on short notice. No competitive solicitation was conducted, and no formal evaluation factors, weighted scoring, or trade-off analysis were applied; the award followed a lowest-price, technically acceptable approach with acceptance occurring on-site by the government. The contract is classified under NAICS code 811310 for mechanical repair and maintenance services and was processed as a purchase order under the simplified acquisition threshold. The contracting office, Network Contracting Office 10, is located in Cincinnati and Kettering, Ohio, with Luke A. Turner serving as the sole point of contact. No formal clauses, packaging standards, inspection criteria beyond functional restoration, invoicing methods, payment details, or accounting codes were documented. The award date was May 13, 2026, though the solicitation was posted on May 28, 2026, indicating retroactive processing. No period of performance, delivery schedule, FOB terms, or special requirements such as security clearances or organizational conflict of interest provisions were specified. While market research noted the availability of SBA-certified small businesses in the industry, the vendor did not affirmatively self-certify as a Service-Disabled Veteran-Owned Small Business or other socioeconomic category in the provided records, and neither the unique entity identifier nor the CAGE code was fully disclosed. The entire action was administratively documented with minimal contractual detail, consistent with the urgency and low value of the emergency repair.