Janitorial Services

The Teacher Retirement System of Texas (TRS) is seeking qualified vendors to provide comprehensive janitorial services for its Alpha and Bravo buildings located in the Mueller Business District in Austin, Texas, under solicitation TRS000632. The contract is structured as a Firm Fixed Price agreement with an initial term and optional renewals for up to four additional years, covering routine cleaning, floor care, carpet extraction, monthly blind and shower curtain cleaning, bi-annual tile and grout maintenance, and emergency support services. All work must be performed on-site during standard hours of 7:30 a.m. to 5:00 p.m. CT, with after-hours work required as necessary, and all services must meet TRS-defined quality standards including cleanliness, odor control, and adherence to strict inspection protocols. Deficiencies must be corrected within 24 hours for urgent issues and five business days for standard items, with performance documented through submission of inspection records, timesheets, and the Janitorial Tasks Checklist via the PAVES system. Contractors are required to comply with stringent operational and compliance measures, including mandatory criminal background checks for all personnel, reimbursement of TRS-associated background check costs, and use of the E-Verify system for workforce eligibility verification. Subcontracting is prohibited without prior written approval from TRS, and the prime contractor remains fully liable for subcontractor performance. The use of TRS branding or name in marketing is strictly forbidden without explicit authorization. Contractors must also affirm compliance with Texas-specific requirements, including the Computer and Television Equipment Recycling Program and the Interested Parties Certification under state law, and must notify TRS of any material changes in representation status. Evaluation of proposals will prioritize performance details (35%), past performance and client references (25%), pricing (25%), and key personnel qualifications (15%), with an optional non-weighted presentation to assess bidder understanding and fit. The award will be based on best overall value, not lowest price. All proposals must be submitted electronically through the PAVES portal by the deadline, and no physical submissions are accepted. No contract value is disclosed in the solicitation as pricing is to be provided by respondents.