Janitorial Services for Miami Plant Inspection Service

The contract for janitorial services at the USDA APHIS Plant Protection Quarantine facility in Miami, Florida, is a firm-fixed price award with a one-year base period and four optional one-year extension periods, potentially extending the total performance period to five years. It is a total small business set-aside under NAICS code 561720 with a size standard of $22.0 million, requiring all offerors to certify as small businesses and comply with limitations on subcontracting. The scope encompasses daily janitorial services across four facility types—high-risk laboratories, public areas, administrative offices, and emergency response zones—with stringent requirements for cleanliness, disinfection, and prompt correction of deficiencies, particularly within 60 minutes for critical areas. All cleaning materials must be EPA-registered, environmentally preferable, and compliant with Green Seal GS-37 standards, with packaging mandated to contain recycled content. Contractor personnel must undergo a National Agency Check with Inquiries (NACI) background investigation and complete Personal Identity Verification (PIV), with USDA covering investigation costs. Access to the facility requires escorting, badge identification, and strict adherence to confidentiality protocols. Performance is evaluated on a best-value basis through three factors: Technical (staffing qualifications, management plan, quality assurance), Past Performance (two recent, similar contracts with contact details and square footage), and Price (submitted via Attachment 2 for base and option years), with no LPTA methodology applied. Invoicing must be submitted electronically through the Invoice Processing Portal (IPP), with payment governed by the Prompt Payment Act, targeting 30-day terms and a 15-day goal for small businesses. The contractor is responsible for supplying all equipment, tools, and consumables, while the government provides only secured storage. The Contracting Officer Representative, JD Riles, monitors performance on-site, with the Contracting Officer, Margaux Nenichka, authorized to make modifications and accept services. Monthly inspections ensure compliance with the Statement of Work and FAR 52.246-4, with defective work requiring correction at no cost. Labor compliance includes adherence to Executive Order 13706 for paid sick leave, Executive Order 13658 for federal minimum wage, and mandatory use of E-Verify for employment eligibility. Annual reporting obligations include VETS-4212 for veterans’ employment and OFCCP-100-2 for workers with disabilities, alongside sustainable purchasing disclosures under FAR 23.702