Janitorial Services

Contract R260101 is a three-year agreement for janitorial services issued by the Region 4 Education Service Center (ESC) in Texas, effective from May 1, 2026, through April 30, 2029. The contract is part of a cooperative purchasing program with OMNIA Partners, allowing national public agencies to utilize the services. While multiple vendors including SBS Maintenance & Cleaning LLC and ServiceMaster Clean were recommended for award to ensure nationwide coverage, Pristine Systems LLC was specifically awarded a contract under this solicitation. The agreement provides for an initial three-year term with the possibility of two one-year renewals upon mutual agreement. The estimated annual volume for these services is approximately 3.25 million dollars. The scope of work requires the provision of all labor, supervision, transportation, and equipment necessary to perform general janitorial duties across various facility areas, with optional clinical or medical-grade housekeeping services. Key requirements include mandatory background clearances for all personnel, the use of uniforms and photo identification, and adherence to prevailing wage legislation and the Davis-Bacon Act. The contract is based on a fixed-price, not-to-exceed model with monthly invoicing and a 45-day payment term. Evaluation for the award was based on a weighted system prioritizing purchase price (35%), the extent to which services meet needs (30%), quality of services (20%), long-term cost (10%), and vendor reputation (5%). Vendors must maintain comprehensive general liability, automobile, and umbrella insurance, designating Region 4 ESC as an additional insured.