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This Solicitation opportunity from Department Of State was posted on June 30, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Janitorial services

Closed
19PL9025Q0022Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 56172
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19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse.
Solicitation # 19WA8026Q0036
The U.S. Embassy in Windhoek is issuing a pre-solicitation notice for a fixed-price contract to provide janitorial and cleaning services for its office building and general services warehouse in Windhoek, Namibia. The scope of work includes the maintenance of all designated spaces such as offices, restrooms, lobbies, elevators, and storage areas. The contract is structured with a base year and four optional one-year extensions. Interested parties must be registered in the System for Award Management database to be eligible for award. The government may award the contract based on initial offers without further discussions and plans to hold a pre-quotation conference. Proposals can be submitted electronically or delivered in person to the embassy offices in Windhoek.
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The U.S. Consulate General Munich, under the US Embassy Berlin, is soliciting proposals for caretaker and general laborer services to support the Central Office Building in Munich, Bavaria. The contract requires one dedicated staff member working 30 hours per week, Monday through Friday from 07:00 to 13:00. The scope of work is divided into two primary areas: grounds caretaking and gardening for approximately 4,500 square meters of land and public sidewalks, including winter snow and ice removal, and general labor support for the Property Section, which involves furniture moves, warehouse trips to Maisach, and event setup. The contract consists of a 12-month base period with one option year. In addition to scheduled hours, the government may request Temporary Additional Services for extra staffing during official hours or weekday event support between 13:00 and 20:00. Performance is measured by strict responsiveness standards, requiring urgent work to begin the same day and routine tasks to be completed within three working days. The contractor must provide a bilingual Project Manager fluent in English and German and ensure all operations comply with German labor, workplace safety, and accident insurance regulations. Proposals must include a detailed work plan covering daily routines, seasonal gardening, and backup staffing. The contractor is responsible for providing all uniforms and safety gear. Evaluation and acceptance of services will be managed by the Contracting Officer's Representative through monthly reports, daily logs, and unannounced quality checks. Interested parties should submit pricing via the designated attachment and direct inquiries to BerlinEinkauf@state.gov before the response deadline of October 30, 2026.
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AI Contract Overview

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The U.S. Embassy in Warsaw, Poland is seeking quotations for janitorial services under solicitation number 19PL9025Q0022, with a submission deadline of July 2, 2025 at 17:00 (local time). The solicitation is open with no set-aside restrictions, and is issued as an indefinite-delivery indefinite-quantity contract, where the award will be made to the responsible firm offering the lowest price that meets all technical requirements, based on the initial proposals received. Discussions with bidders may be held if necessary, but are not guaranteed. To participate, interested companies must complete and sign the Standard Form 18, fill in the pricing in Section 1, submit signed Representations and Certifications in Section 5, provide proof of SAM registration and a UEI number, and ensure inclusion of all other information required in Section 3 of the solicitation. Proposals must also include an estimate for Defense Base Act insurance premium costs, as specified. All submissions must be in English, sent electronically to warsawproc@state.gov, formatted in MS Word, Excel, or PDF, with file size restrictions in place. Incomplete or late proposals will not be considered. The contracting officer for this solicitation is M. Brandon Rigby, with a secondary point of contact being William T. Adkins.

General Info

U.S. Embassy Warsaw seeks janitorial service quotes by July 2, 2025, lowest price wins.

Agency

Department Of State → ACQUISITIONS - AQM MOMENTUM

NAICS

56172

Place of Performance

Warsaw, PL-MZ, 00-540, POL

Set-Aside

NONE

Documents

2

19PL9025Q0022 - Janitorial Services

DOCX, High priority: read this firstrfq
High

Amendment A001 to Solicitation 19PL9025Q0022

PDF, High priority: read this firstamendment
High

AI Contract Breakdown

Uniform Contract Format

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Timeline

1 update
PhaseClosed
Posted

Solicitation

Notice updated

NAICS code added: 56172. Set-aside changed from No Set aside used to No Set aside used. The notice description changed. The point of contact changed.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM
Office AddressWASHINGTON, DC, 20520, USA
Contacts
M. Brandon Rigby
contact@example.gov
William T. Adkins
contact@example.gov

Full Description

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U.S. Embassy Warsaw, Poland


June 13, 2025


Dear Prospective Quoter:



Subject: Request for Quotations number 19PL9025Q0022 – Janitorial services




Enclosed is a Request for Quotations (RFQ) for Janitorial Services.  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 18 that follows this letter.



The U.S. Government intends to award an indefinite-delivery indefinite-quantity contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.



Quotations are due by July 02, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be considered.



Your quotation must be submitted electronically to warsawproc@state.gov.   Please include “Solicitation No 19Pl9025Q0022 - Janitorial Services” in the subject line.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.



In order for a quotation to be considered, you must also complete and submit the following:



1.  SF-18 - filled in and signed (complete blocks 8a through 8f, 11f, 13 thorough 13f and 14)



2.  Section 1, The Schedule, Prices (fill in the price format)*


3.  Section 5 Representations and Certifications – signed


4.  Other information as stated under Section 3, Solicitation Provisions, 3 Para A.2


5. SAM Registration Proof and UEI number**.



*The Offeror shall include the estimate for Defense Base Act (DBA) insurance premium costs covering employees, as stated in the Pricing format Section 1, Prices. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm



**Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.



                                                                                                Sincerely,


                                                                                                /s/


                                                                                                M. Brandon Rigby


                                                                                                Contracting Officer

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