This Combined Synopsis/Solicitation opportunity from Department Of State was posted on June 13, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Janitorial Services U.S. Embassy Helsinki

Closed

19F14025Q0412Federal

Submission Closed07/09/2025, 09:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 56172

Federal

19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse.

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The U.S. Embassy in Windhoek is issuing a pre-solicitation notice for a fixed-price contract to provide janitorial and cleaning services for its office building and general services warehouse in Windhoek, Namibia. The scope of work includes the maintenance of all designated spaces such as offices, restrooms, lobbies, elevators, and storage areas. The contract is structured with a base year and four optional one-year extensions. Interested parties must be registered in the System for Award Management database to be eligible for award. The government may award the contract based on initial offers without further discussions and plans to hold a pre-quotation conference. Proposals can be submitted electronically or delivered in person to the embassy offices in Windhoek.

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Caretaker and Property Section Support Services

Solicitation # PR16330728

The U.S. Consulate General Munich, under the US Embassy Berlin, is soliciting proposals for caretaker and general laborer services to support the Central Office Building in Munich, Bavaria. The contract requires one dedicated staff member working 30 hours per week, Monday through Friday from 07:00 to 13:00. The scope of work is divided into two primary areas: grounds caretaking and gardening for approximately 4,500 square meters of land and public sidewalks, including winter snow and ice removal, and general labor support for the Property Section, which involves furniture moves, warehouse trips to Maisach, and event setup. The contract consists of a 12-month base period with one option year. In addition to scheduled hours, the government may request Temporary Additional Services for extra staffing during official hours or weekday event support between 13:00 and 20:00. Performance is measured by strict responsiveness standards, requiring urgent work to begin the same day and routine tasks to be completed within three working days. The contractor must provide a bilingual Project Manager fluent in English and German and ensure all operations comply with German labor, workplace safety, and accident insurance regulations. Proposals must include a detailed work plan covering daily routines, seasonal gardening, and backup staffing. The contractor is responsible for providing all uniforms and safety gear. Evaluation and acceptance of services will be managed by the Contracting Officer's Representative through monthly reports, daily logs, and unannounced quality checks. Interested parties should submit pricing via the designated attachment and direct inquiries to [email hidden] before the response deadline of October 30, 2026.

US Embassy Berlin

POSTED

15 days ago

DEADLINE

in 2 days

AI Contract Overview

The U.S. Embassy in Helsinki is seeking a contractor to provide janitorial services for its real properties located in the neighborhoods of Kaivopuisto, Toolo, and Tattariharju in Helsinki, Finland. This will be a fixed-price contract covering a one-year period, with the contractor responsible for furnishing all managerial, administrative, and direct labor personnel, as well as providing the necessary equipment and supplies. Contractor staff are required to be present on site solely for contractual janitorial duties. A pre-bid meeting is scheduled for Thursday, June 26, 2025, at 10:00 a.m. Helsinki time, and interested vendors must register for this site visit by noon on Tuesday, June 24, 2025. Attendance at this meeting is highly recommended to ensure accurate bids. All quotations and questions must be submitted in English to [email hidden] by noon on Wednesday, July 9, 2025. Bidders should be aware that only complete proposals will be considered and late submissions will not be accepted. If the contract value is $30,000 or above, bidders must be registered with the System for Award Management (SAM.gov), including having a UEI number, prior to award consideration. There is no set-aside for this contract, and all queries should be directed to the Helsinki Procurement office via the contact details provided.

General Info

U.S. Embassy Helsinki seeks janitorial contractor for one-year fixed-price service in three neighborhoods.

Agency

Department Of State → ACQUISITIONS - AQM MOMENTUM

NAICS

56172

Place of Performance

Helsinki, FI-18, 00140, FIN

Set-Aside

NONE

Documents

RFQ 19F14025Q0412 Janitorial Services

rfq

High

Registering in SAM Instructions.jpg

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedJun 13

Combined Synopsis

Response DeadlineJul 9

Deadline has passed

Submission Closed

07/09/2025, 09:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM

Contacts1 person available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Helsinki Procurement

contact@example.gov

Full Description

The U.S. Embassy Helsinki is looking to enter into a contractual agreement in a fixed price contract to obtain janitorial services for real property owned or managed by the U.S. Embassy Helsinki, Finland. The properties are located in Kaivopuisto, Toolo and Tattariharju in Helsinki, Finland. The Contractor shall perform janitorial services in all designated spaces. This contract will be for a one-year period.

The contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract, including required equipment and supplies to be used by the contractor personnel performing the necessary tasks. Contractor employees shall be on site only for contractual duties and not for other business purposes.

We will hold a pre-bid meeting on Thursday June 26, 2025 at 10:00 a.m. Helsinki time. If you are interested in attending this meeting, please provide your name, company name, email address and telephone number no later than noon Helsinki time on Tuesday June 24, 2025 by email to contact@example.gov. Contractors who sign up for the pre-bid meeting will be provided the exact locations closer to this date. We strongly recommend that vendors be present at the site visit in order to provide accurate quotes.

Quotes and possible questions must be submitted to contact@example.gov by Wednesday July 9, 2025, at noon Helsinki time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

The successful bidder must be registered in to the System for Award Management at SAM.gov if the estimated value of the order is $30,000.00 or above. We strongly recommend this be done as soon as possible. For instructions on registering, including obtaining an UEI number, please visit https://sam.gov/content/entity-registration.