This Solicitation opportunity from Kentucky was posted on December 26, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
XLSX, High priority: read this firstcost-proposal-form
HighAI Summary for Attachment B - Cost Proposal Form - RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS): This document is Attachment B - Cost Proposal Form for RFP 758 2500000171 regarding the Kentucky Analytics Platform Solution (KAPS). It provides detailed instructions and worksheets for vendors to submit firm, fixed pricing for implementation, operations and maintenance, hardware, software, licensing options, hourly rates, and optional value-added services. The form includes multiple tabs for cost breakdowns and emphasizes that costs cannot be increased during negotiations, only decreased. It is intended to capture all costs associated with the proposal to meet the RFP requirements.
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PDF, High priority: read this firstspecial-notice
HighAI Summary for Attachment E Personal Information Security and Breach Investigation Act for RFP 758 2500000171: Attachment E outlines the requirements for vendors handling Personal Information under Kentucky's Personal Information Security and Breach Investigation Procedures and Practices Act (KRS 61.931 et seq.). It defines Personal Information and non-affiliated third parties, and mandates vendor compliance with security, breach notification, investigation, and mitigation procedures. Vendors must notify relevant Commonwealth offices within 72 hours of a breach, cooperate in investigations, and may face payment withholding for violations. The document emphasizes maintaining security procedures at least as stringent as those established by the Commonwealth Office of Technology.
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PDF, High priority: read this firstsow
HighAI Summary for Attachment G Security Requirements for Vendor Cloud Hosted Systems V1.3.6 - RFP 758 2500000171 Kentucky Analytics Platform Solution: This document, Attachment G version 1.3.6, outlines the security requirements for vendor/cloud-hosted systems related to the Kentucky Analytics Platform Solution (KAPS) RFP 758 2500000171. It mandates compliance with various federal and state regulations including HIPAA, IRS Publication 1075, and NIST SP 800-53 rev 4. Key requirements include implementing role-based access control, multi-factor authentication, regular vulnerability and penetration testing, data encryption in transit and at rest, and maintaining security documentation and audit readiness. The vendor must ensure all sensitive data remains within the contiguous United States and provide detailed system architecture and disaster recovery plans. The document emphasizes the vendor's responsibility for security compliance and cooperation with audits throughout the contract lifecycle.
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PDF, High priority: read this firstsow
HighAI Summary for Attachment J Minimum Contract Deliverables - RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS): This document, Attachment J, outlines the minimum contract deliverables for the Kentucky Analytics Platform Solution (KAPS) project as specified in RFP 758 2500000171. It is based on PMI's PMBOK and ISO/IEC 12207 standards and includes a detailed table of recommended deliverables such as project plans, management plans, test results, and operational documents. The document emphasizes that these deliverables are minimum requirements and allows vendors to propose alternatives subject to approval. It also describes key deliverables like the Initial Project Assessment, Project Work Plan, Communications Management Plan, Risk and Issue Management Plan, Change Management Plan, Release Management Plan, Project Kickoff Presentation, and Project Charter, providing guidance on their content and timing.
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PDF, High priority: read this firstform
HighAI Summary for Attachment O CHFS-219V Form Version 2.7 - KAPS RFP: This document is Attachment O (CHFS-219V), a form titled 'Contractor Privacy and Security of Protected Health, Confidential and Sensitive Information Agreement Form for External Vendors' related to the Kentucky Analytics Platform Solution (KAPS) RFP. The current version is 2.7, reviewed on 9/19/2023. It outlines the confidentiality and security obligations of vendor employees accessing sensitive health and confidential information under the contract with the Commonwealth of Kentucky Cabinet for Health and Family Services. The form details the responsibilities regarding protected health information (PHI), compliance with HIPAA, and various Kentucky statutes protecting confidential information. It emphasizes the importance of safeguarding user credentials, the consequences of unauthorized disclosure, and the legal penalties for violations.
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PDF, High priority: read this firstcontract-document
HighAI Summary for Attachment P - Business Associate Agreement for KAPS RFP 758 2500000171: This document is Attachment P, the Business Associate Agreement (Version 070623) for the Kentucky Analytics Platform Solution (KAPS) RFP 758 2500000171. It establishes the terms between the Covered Entity and the Business Associate in compliance with HIPAA regulations. The agreement defines key terms such as Breach, Business Associate, Covered Entity, PHI, and Security Incident. It outlines the obligations of the Business Associate to protect individually identifiable health information, use appropriate safeguards, mitigate harmful effects of unauthorized disclosures, and report incidents. The document is essential for ensuring HIPAA compliance in the contract's execution.
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XLSX, High priority: read this firstsow
HighAI Summary for Attachment S - RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) State Self-Assessment: This document is Attachment S for RFP 758 2500000171 concerning the Kentucky Analytics Platform Solution (KAPS). It contains Kentucky's 2022 State Self-Assessment conducted as a pilot program to streamline the MITA 3.0 process with a business-centered outcomes-based approach. The assessment includes interviews with staff across Kentucky Department for Medicaid Services and stakeholders, focusing on challenges such as outdated systems, lack of automation, and staff shortages. It outlines the mission statements, goals, and a detailed analysis of challenges, outcomes, metrics, and solutions aligned with CMS directives. The document also includes organizational charts, business area summaries, and an investment roadmap to guide Medicaid Enterprise System transformation.
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PDF, High priority: read this firstsow
HighAI Summary for Attachment U IAS Dashboard Examples - RFP 758 2500000171 Kentucky Analytics Platform Solution: This document, titled 'Attachment U IAS Dashboard Examples' and associated with RFP 758 2500000171 for the Kentucky Analytics Platform Solution (KAPS), contains multiple dashboards and data narratives related to Medicaid Fee for Service (FFS) populations, foster care beneficiaries, and community support metrics. Created and generated by the Kentucky Cabinet for Health and Family Services Office of Health Data and Analytics, it includes detailed data visualizations and analyses such as baseline healthcare utilization rates, demographic filters, and psychotropic prescription data for foster care youth. The dashboards provide insights into claims, payments, and beneficiary details across various regions and fiscal years, supporting the analytics platform's objectives. The document was generated in 2022 and 2023 with database refresh dates noted, serving as a technical and data specification attachment for the RFP.
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XLSX, High priority: read this firstmandatory-requirements-checklist
HighAI Summary for Mandatory Requirements Checklist RFP 758 Kentucky Analytics Platform Solution: This document is the Mandatory Requirements Checklist for RFP 758 related to the Kentucky Analytics Platform Solution (KAPS). It instructs offerors to indicate compliance with each mandatory requirement by responding YES, with non-compliant proposals deemed non-responsive. The checklist covers various sections including data sources, infrastructure services, integration and interface, data breach, cyber insurance, production data handling, plan of action and milestones, security review, training, root cause analysis, system certification support, vendor offshore staff resources, quality assurance management plan, system development life cycle methodology, deliverables, security standards, and fixed fee payment methodology. This checklist must be submitted with the technical proposal to ensure compliance with all mandatory requirements.
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XLSX, High priority: read this firstsow
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) Attachment T - Sources of Data: This document is Attachment T - Sources of Data for RFP 758 2500000171, related to the Kentucky Analytics Platform Solution (KAPS). It details various data sources managed or overseen by the Cabinet for Health and Family Services (CHFS) and other entities, including hospital encounters, Medicaid systems, health registries, and public health data. The attachment outlines system descriptions, management oversight, phases, benefits to Medicaid, and anticipated data users. The version is tied to the referenced RFP and provides critical data source information essential for analytics and Medicaid program support.
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PDF, High priority: read this firstwhite-paper
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) - QHI White Paper Version 3.0.4: This document is the Quality Health Information (QHI) White Paper for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS), Version 3.0.4. It outlines the Commonwealth of Kentucky's initiative to implement interoperable health and human service systems through a Service-Oriented Architecture (SOA) foundation. The paper details components such as portals for citizens, partners, and workers, electronic medical records interfaces, and common technical services. It emphasizes the QHI framework's goal to improve system interoperability, data sharing, and user experience across multiple health-related platforms.
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XLSX, High priority: read this firstrfp
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) - Solution Matrix Instructions: This document is the Solution Matrix Response Spreadsheet for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS). It provides instructions for vendors on how to complete the matrix, which will be used to evaluate and score vendor responses. The matrix includes definitions for response codes such as Out of the Box (OOB), Configuration (CFG), Minor Modification (MIN), Major Modification (MAJ), Third-Party Solution (TPS), Future Solution (FUT), Other (OTH), and Not Available (NOT). Vendors must respond to all criteria using these codes and provide explanations where required. The document also categorizes requirements into areas like Access and Presentation, Application and Shared Services, Data Governance, Infrastructure, Security, and more. Cost details must be included in the Cost Proposal, not in this matrix.
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PDF, High priority: read this firstrfp
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) Terms and Conditions: This document is Attachment A containing the Terms and Conditions for the Commonwealth of Kentucky's Request for Proposal (RFP) 758 2500000171 for the Kentucky Analytics Platform Solution (KAPS). Released on December 26, 2024, with a closing date of March 27, 2025, it outlines the proposal submission requirements, scope of work, procurement instructions, evaluation criteria, and contract terms. The RFP seeks a cloud-hosted, HIPAA-compliant SaaS analytics platform to support data integration, dashboards, reporting, and analytic tools for the Cabinet for Health and Family Services (CHFS). The solution aims to enhance data-driven decision-making and program evaluation across multiple health and human services programs in Kentucky.
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PDF, High priority: read this firstcontract-document
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) Terms and Conditions: This document is the Terms and Conditions attachment for RFP 758 2500000171 regarding the Kentucky Analytics Platform Solution (KAPS). Version dated 11/06/23, it outlines vendor obligations including maintaining a drug-free workplace, conducting criminal record checks, and compliance with federal and state regulations such as 2 CFR Part 200 and the Clean Air Act. It also covers certifications related to debarment, lobbying activities, equipment purchase restrictions, and prohibitions on certain telecommunications and video surveillance services. The document serves as a binding contract component detailing legal and operational requirements for the vendor.
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PDF, High priority: read this firstrfp
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution Penalties Attachment: This document is an attachment to RFP 758 2500000171 for the Kentucky Analytics Platform Solution (KAPS). It details the penalties related to contract performance, including operational start date, key milestone dates, billing/invoicing accuracy, solution access uptime, technical support response times, deliverable timeliness and quality, and documentation requirements. The penalties specify financial reductions or liabilities for the vendor if contract requirements are not met. The document is intended to be negotiated with the highest-ranking vendor and incorporated into the contract. It is critical for vendors to note any exceptions to penalty requirements in their response.
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PDF, High priority: read this firstperformance-report-card
HighAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution - Proposed 1st Quarter Performance Report Card: This document is the Proposed 1st Quarter Performance Report Card for the Kentucky Analytics Platform Solution (KAPS) under RFP 758 2500000171. It outlines performance categories and specific report card items to be negotiated with the top-ranking vendor. The report card includes metrics such as project work plan maintenance, status reporting, deliverable management, staffing levels, risk documentation, meeting agendas, change control, quality assurance, corrective actions, billing reconciliation, system access, and security testing. The report card items reference penalties and are subject to monthly review status updates. This document will be incorporated into the contract and updated quarterly based on the Performance Management Plan.
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XLSX, Low prioritysupporting-document
LowAI Summary for Attachment V - IAS Dashboards and Reports - RFP 758 Kentucky Analytics Platform Solution: This document is Attachment V for RFP 758 related to the Kentucky Analytics Platform Solution (KAPS). It contains a detailed listing of dashboards and reports used in various projects and departments, including COVID-19 data, Medicaid services, foster care, and other health-related analytics. The document appears to be an Excel workbook with multiple sheets and data views, providing comprehensive analytics and reporting tools for the Kentucky Department for Developmental and Intellectual Disabilities and other agencies. It supports the RFP by outlining the types of data visualizations and reports available or required.
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PDF, Low priorityaffidavit
LowAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution - Annual Affidavits: This document contains the Required Affidavit for Bidders, Offerors, and Contractors related to RFP 758 2500000171 for the Kentucky Analytics Platform Solution (KAPS). It includes attestations under Kentucky Revised Statutes (KRS) 45A.110, 45A.115, and 45A.494 regarding compliance with campaign finance laws, resident bidder status, and qualified bidder status. The affidavits must be completed, notarized, and submitted by contractors to be awarded or renew contracts. The document outlines the legal requirements and conditions for bidders, including authorization to transact business in Kentucky, tax filings, insurance, and employment of individuals with severe disabilities for qualified nonprofit agencies.
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PDF, Low priorityacronyms
LowAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) Acronyms: This document is an attachment labeled 'Attachment M' for RFP 758 2500000171 related to the Kentucky Analytics Platform Solution (KAPS). It provides a comprehensive list of acronyms and their meanings used within the context of the RFP and associated project. The acronyms cover a wide range of terms from technical, administrative, healthcare, and federal regulatory domains relevant to the project. The document serves as a reference glossary to aid understanding of terminology in the RFP and related documents.
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XLSX, Low priorityq-and-a
LowAI Summary for RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS) Vendors' Question Form: This document is a Vendors' Question Form related to RFP 758 2500000171 for the Kentucky Analytics Platform Solution (KAPS). It includes sections for RFP requirements, document references, vendor questions, and Commonwealth responses. The form is intended to capture vendor inquiries and official answers regarding the RFP.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Notice updated
Response deadline changed from Mar 27, 2025 to Sep 5, 2025. NAICS code removed.
Response Deadline
Deadline has passed
Submission Closed
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