Kitchen Fire Suppression Systems

This is a combined synopsis/solicitation for commercial items prepared in accordance with RFO 12.201 as supplemented with additional information included in this notice. This announcement constitutes only solicitation; Offers are being requested, and a separate written solicitation will not be issued.

Solicitation number FA462526Q1028 is issued as a request for quotation (RFQ) for service of Kitchen Fire Suppression Systems in accordance with the attached Performance Work Statement (PWS - Attachment 1). This contract will be a base year plus four option years with the anticipated period of performance listed below.  In addition, the Government may further extend the performance period for up to six months under RFO 52.217-8. 

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The North American Industry Classification System (NAICS) code for this project is 561790 with a size standard of $9.0M.

CLIN Information:

See Bid Schedule (Attachment 4)

The anticipated period of performance (PoP) is:

Base Year:               1 October 2026 - 30 September 2027

Option Year One:    1 October 2027 - 30 September 2028

Option Year Two:    1 October 2028 - 30 September 2029

Option Year Three:  1 October 2029 - 30 September 2030

Option Year Four:    1 October 2030 - 30 September 2031

Description of Requirements:

Description of requirements for the items to be acquired can be found in the Performance Work Statement (Attachment 1).

The Service Contract Act applies: Determination # 2015-5089, revision 30 dated 13 May 2026

(Attachment 2).

Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Place of Performance and Acceptance

Service Location Address:

Whiteman Air Force Base, MO 65305

For information regarding the Service Acceptor or Point of acceptance, refer to RDFARS 252.232-7006 incorporated by full text (Attachment 3)

Provisions and Clauses:

A list of contract provisions and clauses that apply to this acquisition can be found within Attachment 3

Key Dates:

Site Visit Information:

Request for Site Visit: No later than 22 July 2026 at 2:00 P.M. Central Time information shall be sent to volcious.shelton@us.af.mil and lacey.bayless@us.af.mil

Provide name, phone number and company name for attendance. A valid Government issued ID will be required for entry.

Site Visit: A site visit will be conducted on 23 July 2026 at 9:00 A.M. Central Time.

Site Visit Access:

Attendance will be limited to two people per vendor. All attendees will meet at the Whiteman AFB Visitor’s Center by 8:30 A.M. Central Time. Only one site visit will be offered/provided. Interested Vendors are highly encouraged to attend the site visit. Vendors can provide a proposal without site visit attendance.

All personnel requesting access to Whiteman AFB must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/real-id. Personnel requesting vehicle access to Whiteman Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance. Foreign Nationals will not be authorized access to Whiteman AFB MO.

Questions:  All questions regarding this RFQ must be emailed to volcious.shelton@us.af.mil and lacey.bayless@us.af.mil by 2:00 P.M. Central Time on 27 July 2026.

RFQ due date: 10 August 2026, 2:00 P.M. Central Time

RESPONSES MUST BE SENT TO BOTH:

volcious.shelton@us.af.mil AND lacey.bayless@us.af.mil

AS STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.  YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.  If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

Additional Information:

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award.  The Government will not provide contract financing for this acquisition.  Invoice instructions shall be provided at time of award.

To be eligible for award, offerors must demonstrate compliance with Cybersecurity Maturity Model Certification (CMMC) requirements.  Per this solicitation provision R-DFARS 252.204-7025, offerors must have a current CMMC status at the level specified recorded in the Supplier Performance Risk System (SPRS) at the time of award. The resulting contract will include R-DFARS clause 252.204-7021, requiring the contractor to maintain CMMC level 1 (Self) certified for the duration of the contract.

Pursuant to RFO 12.205(a) the following Addenda applies:

Addenda to RFO Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial:

(a) The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

(b) Paragraph 52.212-1(b), “Period for Acceptance of Offers,” is tailored as follow: “the vendor agrees to hold the prices in its vendor firm until 30 September 2026.”

(c) The following is inserted as a new paragraph (f):

(f) Quotation Preparation Instructions.

To ensure timely and equitable evaluation of quotations, vendors shall comply with all solicitation instructions, contract terms and conditions, technical requirements, representations and certifications, and submission requirements identified in the solicitation.

Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate parts:

1. Part I – Price Quote
2. Part II – Technical Capability
3. Part III -- Past and Present Performance Information

Specific Instructions: 

PART I - PRICE QUOT

The vendor shall complete and submit Bid Schedule (Attachment 4).

       The price quote shall include:

• Semi Annual Inspection/Certification for Commercial Kitchen Suppression Systems
• Annual Inspection/Certification for Residential Kitchen Suppression Systems
• Routine Service Call
• Emergency Service Call
• Parts/Material
• Option year pricing

Pricing shall clearly identify all proposed changes.

Submission of the price quote constitutes the vendor’s acceptance of the solicitation terms and conditions unless specifically identified otherwise in the quotations.

PART II - TECHNICAL CAPABILITY.

Offerors shall submit a technical quote demonstrating their capability to meet all requirements stated in the Performance Work Statement (PWS). The technical quote shall provide sufficient detail to demonstrate the Offeror’s understanding of the requirement and capability to successfully perform the required kitchen fire suppression system inspection, testing, maintenance, and related services. Offerors shall not merely restate or paraphrase the requirements of the PWS. Technical quotes shall not exceed fifteen (15) pages.

The technical quote shall address at a minimum:

• Approach to inspecting, testing, and maintaining the Kitchen Fire Suppression Systems in accordance with the Performance Work Statement
• Ability to service the specific types, manufacturers, and configurations of Kitchen Fire Suppression Systems identified in the Performance Work Statement
• Approach to identifying, documenting, and reporting system deficiencies and recommended corrective actions
• Approach to repairing or replacing defective components, when required
• Procedures for system testing and restoration following maintenance or repair
• Qualifications, certifications, licenses, and experience of personnel who will perform the required services
• Approach to maintaining required inspection, testing, maintenance, and service documentation
• Ability to meet the required service schedules, response times, and other performance timelines
• Quality control approach to ensure services are performed in accordance with the Performance Work Statement and applicable codes and standards
• Approach to coordinating access, scheduling, and performance of work at the required locations

Technical Capability will be evaluated on an Acceptable/Unacceptable basis.

PART III – PAST PERFORMANCE.

a. Quality and Satisfaction Rating for Contracts Completed in the Past Five Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed service for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

b. Performance Surveys: Provide a minimum of three, but no more than five, past performance references of a similar complexity and scope to this effort. Past performance references should be performed within the last five years and can include ongoing efforts. If the Vendor claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date/time proposals are due from all Vendors. Lack of any past performance will not automatically disqualify an Vendor.

i. Past Performance Reference List should include:

1. Contracting agency/customer

2. Contract number

3. Contract type (FFP, Cost Reimbursement, etc.)

4. Project title and brief description of contract effort

5. Period of performance

6. Contract value at time of award

7. Current value, including all changes and exercised option

8. Responsible Party/Contracting Officer’s name, address, telephone number, and valid email address

ii. Explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

Addenda to RFO Provision 52.212-2, Evaluation – Commercial Products and Commercial:

Basis for Award

The Government intends to award a single contract resulting from this solicitation to the responsible offeror whose quotation represents the best value to the Government.

Award will be based on the evaluation factors identified above.

For the purposes of this solicitation, Technical Capability and Past Performance are equal to Price.

All factors will be rated ACCEPTABLE/UNACCEPTABLE. All areas must have an ACCEPTABLE rating to be considered for an award.

Adjectival Rating

Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

If any teaming arrangement is contemplated, provide complete information as to the arrangement, specifically to the percentage of effort the subcontractor(s) will perform. Include any relevant and recent past/present performance information on previous subcontracting arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime Contractor. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. A minimum of one past performance must be provided by the prime contractor to not solely rely on the subcontractor's past performance.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Extension of Services. As part of the price evaluation, the Government will evaluate the Option to Extend Services under RFO 52.217-8 by adding an additional six-months of potential extension based on the offeror's final option period prices to the offeror's total price. Price will be evaluated as Total Evaluated Price (TEP). TEP is the sum of the base year plus all option years, plus the six-month extension of services. The extension of services pricing is calculated as one half of option year 4.

NOTE: Although the price evaluation uses Option 4 prices to calculate Extension of Services Amount, in the event the Government extends services under the authority of RFO 52.217-8, “Option to Extend Services”, the unit pricing of the last exercised option period, which preceded the extension, shall remain in effect.

(c) Quote Validity. Quotations submitted in response to this RFQ shall remain valid and available for Government acceptance through 30 September 2026. All proposed prices, terms, and conditions shall remain firm and unchanged during this period.

(d) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Revolutionary FAR Overhaul (RFO) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses, phone number, email, and points of contact for all financial institution organizations utilized to assist in determining if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(End of Provision)

Offerors are cautioned to submit sufficient information and, in the format specified. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion.

RFO 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services applies to this acquisition with the following Addendum: Paragraph (d) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location - Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address: ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/ FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571)256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

To mitigate unacceptable ICT supply chain risks and to prevent potential exploitation by adversaries, the Department of War (DoW) Chief Information Officer (CIO) has directed the removal of all products and services provided by Anthropic, PBC, and its subordinate, subsidiaries, or affiliated offices or entities, doing business under various names, and all subsidiaries, successors, or assigns thereof (“Covered Company”) from all systems and networks across the DoW enterprise, to include all current and future contracts and agreements.  As a Defense Industrial Base (DIB) partner supporting DoW, you are required to complete the removal of Covered Company products and services.

Note: All provisions will be removed at time of award but shall remain part of the contract file.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Revolutionary FAR Overhaul (RFO) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the RFO and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.