Lifecycle Replacements of Mobile Compliance Vehicles Vehicle Tablets

The Town of Oakville is soliciting bids under RFQ-25-2026 for the supply and delivery of eight brand new Windows laptop endpoints classified as Toughbooks for use in Mobile Compliance Vehicles. These devices must be tested against MIL-STD 810H for durability. The procurement process requires electronic submissions in English by October 20, 2026, at 2:00 p.m. local time. Mandatory submission documents include a Pricing Form, Bid Questionnaire, and a List of References. The primary basis for the award is the lowest priced compliant quotation, though the town evaluates bidders based on compliance, price, prior performance, and the necessary financial and technical resources to fulfill the contract. Successful vendors must adhere to strict delivery timelines and provide annual usage reports in Excel format. Payment terms are NET 30 Days, and invoices must include specific details such as the purchase order number and HST registration. The town emphasizes environmental sustainability, requesting the use of green, recyclable packaging and the avoidance of styrofoam. Additionally, the contractor must maintain minimum liability insurance, comply with WSIB and WHMIS regulations, and ensure all deliveries to town property follow safety protocols. The town reserves the right to reject inferior goods, requiring a full refund or replacement without restocking charges.