Medical Vacuum Pump Replacement

The Department of Veterans Affairs is seeking a certified Service-Disabled Veteran-Owned Small Business to remove existing Ohio Medical vacuum system components and install three new 20 HP Ohio Medical vacuum pumps and one Triplex Touch Screen Control Panel at the Olin E. Teague VA Medical Center in Temple, Texas. The work, governed by a detailed Statement of Work, includes inspection of the existing system, submission of a removal and installation plan to VA Engineering, disconnection and disposal of outdated equipment, and the complete installation of new components including temperature switches and associated wiring. All work must comply with strict VA Infection Control Risk Assessment requirements, including use of HEPA filtration, dust barriers, and negative air machines. The contractor is responsible for conducting comprehensive operational testing of the system—covering leak, vacuum performance, alarm, and electrical functions—and delivering a written commissioning report, alongside onsite training for VA maintenance staff and complete OEM operation and maintenance manuals, wiring diagrams, and schematics. The contract is a one-time, fixed-scope requirement with a 60-day performance period beginning from notice to proceed, and work must occur Monday through Friday, 8:00 a.m. to 4:00 p.m. CST unless otherwise directed. This solicitation is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses under NAICS code 238220, with mandatory compliance with limitations on subcontracting and formal certification required by VAAR 852.219-75. Offerors must maintain active SAM registration and represent that they will not provide covered telecommunications equipment. Proposals must include a signed SF-1449, the VA Limitations on Subcontracting certificate, SBA certification as an SDVOSB, and a three-page capability statement detailing the technical approach. Evaluation is based on a pass/fail technical capability gate, past performance within the last five years, and price reasonableness, with award made through competitive best value procedures under FAR 12.203. Payment is mandatory through the Tungsten Network via the VA’s electronic invoicing portal, and contractors must mark invoices and shipping containers with “FAST PAY” to qualify for accelerated payment. A minimum 12-month manufacturer warranty covering materials and workmanship is required, with on-site repair or replacement at no cost to the government, starting from VA acceptance. All personnel must pass background checks, present government-issued photo ID, be escorted within secure facilities, and hold all applicable federal, state, and