Medical Vacuum Pump Replacement

The Department of Veterans Affairs is seeking a certified Service-Disabled Veteran-Owned Small Business to perform the removal of existing Ohio Medical vacuum system components and install three new Ohio Medical vacuum pumps and one control panel at the Olin E. Teague VA Medical Center in Temple, Texas. The work must be completed within 60 days of the Notice to Proceed, following strict compliance with VA Infection Control Risk Assessment protocols including the use of HEPA filtration, barriers, and dust control measures. The scope includes inspecting the existing system, submitting a detailed removal and installation plan to VA Engineering, disconnecting and removing all prior components, installing specified equipment including two new vacuum pumps with motors, a triplex touch screen control panel, temperature switches, and performing comprehensive operational testing for leaks, vacuum performance, alarms, and electrical functions. A written commissioning report must be submitted, along with on-site training for VA maintenance staff and complete OEM operation and maintenance manuals, wiring diagrams, and schematics. The Contractor must provide a minimum 12-month manufacturer’s warranty covering defects in materials and workmanship, with on-site repair or replacement at no cost to the Government. All personnel must pass background checks, present valid government-issued photo ID, be escorted on site, and comply with facility security protocols. Offerors must hold current federal, state, and local trade certifications and be certified as a Small Disadvantaged Veteran-Owned Small Business in the SBA database. The solicitation requires submission of a signed SF-1449, completed VAAR 852.219-75 certification on limitations on subcontracting, an SBA SDVOSB certification, and a capability statement not to exceed three pages detailing technical approach and methodology. Proposals must be submitted via email by July 10, 2026, at 1:00 PM CDT, and all invoices must be submitted exclusively through the Tungsten Network portal at http://www.fsc.va.gov/einvoice.asp with the term “FAST PAY” prominently displayed on invoices and shipping containers. The procurement is a competitive best value selection with technical capability as a pass/fail gate, followed by evaluation of past performance and price reasonableness. The Contracting Officer, Melanie Williams, is located in San Antonio, Texas, and the contract will be administered under FAR and VAAR clauses including whistleblower protections, prohibition of confidentiality agreements, security prohibitions, fast payment procedures, and strict compliance with socioeconomic set-aside requirements.