MEX-NEC Spare Parts for Fuel Systems
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy in Mexico City is soliciting quotations for the delivery of 21 specific OEM spare parts for fuel systems and underground storage tanks at the New Embassy Compound, with strict requirements for authenticity, condition, and delivery timing. All parts must be brand new, sourced exclusively from the original equipment manufacturer or an authorized OEM equivalent, and delivered within 45 calendar days of contract award to either the embassy’s facility in CDMX or USLC Brownsville, TX under FOB Destination terms. Each item must be in its original manufacturer packaging, properly labeled, and accompanied by accurate commercial invoices, packing lists, and warranty documentation. The contract is a firm-fixed-price purchase order, and award will be made to the lowest-priced, technically acceptable, and responsible offeror without discussions unless necessary. Pricing must be submitted for all line items on the SF-1449 cover sheet, including unit prices, extended costs, subtotals, and grand totals in either USD or MXN, with VAT clearly itemized if quoted in Mexican pesos. Submission must be made electronically via email to MexicoCityGSOSolicitations@groups.state.gov no later than July 17, 2026, at 13:00 Mexico City time, using Microsoft Word, Excel, or PDF formats with a maximum file size of 30MB per email. Offerors must complete Sections 1 and 5 of the solicitation, including mandatory FAR representations such as 52.204-24, 52.204-26, and 52.229-11 (for foreign persons, requiring IRS Form W-14, failure of which triggers a 2% withholding on payments). Proof of active SAM.gov registration with a valid UEI and CAGE/NCAGE code is required, along with evidence of a permanent business presence in Mexico or the United States or a plan to establish one within 30 days of award. Vendors must also demonstrate the ability to source and deliver the exact OEM parts within the 45-day window. Payment will occur via EFT based on the vendor’s location, requiring detailed banking information in USD or MXN, and all invoices must separately list VAT. Quality assurance will be monitored by a Contracting Officer’s Representative, with acceptance contingent on physical inspection and strict adherence to the 2% defect threshold and 100% OEM verification, and defective items must be replaced within 10 business days. The solicitation
General Info
Agency
NAICS
Place of Performance
Ciudad de México, MX-CMX, MEXSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The Embassy of the United States of America invites you to submit a quotation for the delivery of Spare Parts for Fuel Systems for the New Embassy Compound (NEC) in Mexico City.
Your quotation must be submitted electronically to MexicoCityGSOSolicitations@groups.state.gov on or before 13:00 hours (local time), Mexico City, on Friday, July 17, 2026. No quotations will be accepted after this time.
In order for a quote to be considered, you must also complete and submit the following:
Item
Requirement
I
Completed SF-1449 cover page (Blocks 12, 17, 19-24, and 30 as appropriate) and Section 1 (Pricing, Block 23), including: unit prices for all 21 line items; total price per line item (unit price x quantity); subtotal and grand total (including IVA/VAT if quoted in MXN); and currency clearly identified (USD or MXN)
II
Completed Section 5 — Representations and Certifications, including: FAR 52.204-24; FAR 52.204-26; confirmation of current SAM.gov annual representations and certifications; and FAR 52.229-11 (applicable to foreign persons only, with IRS Form W-14 if required)
III
Proof of active SAM.gov registration, including SAM Unique Entity Identifier (UEI) number and CAGE or NCAGE code
IV
Evidence that the offeror operates an established business with a permanent address and telephone listing in Mexico or the United States, or evidence that the offeror plans to establish an office within 30 days of contract award
V
Evidence of the offeror's ability to source and deliver the required Original Equipment Manufacturer (OEM) spare parts within the specified 45-day delivery period (see Section 3 of the solicitation for acceptable forms of evidence)
Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) file format. File size must not exceed 30MB per email. If the total file size exceeds 30MB, the submission must be divided into separate files attached to separate emails, each under 30MB.
The U.S. Government intends to award a firm-fixed-price purchase order to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Direct any questions regarding this solicitation to the contracting team via email at MexicoCityGSOSolicitations@groups.state.gov no later than July 6, 2026, before 13:00 hours, Mexico City local time.
In order not to jeopardize the solicitation process, please do not contact any person at the Embassy other than the Contracting team.
Sincerely,
Morgan Osborne
Contracting Officer
Key dates:
Action Date Time (Mexico City)
Solicitation Issued Friday, June 26, 2026 —
Questions Deadline Monday, July 6, 2026 Before 13:00
Quotation Submission Deadline Friday, July 17, 2026 Before 13:00
Delivery Period (after award) Within 45 calendar days of contract award —
Attachments:
- 19MX5326Q0048 Spare Parts for Fuel Systems
- SF 1449 cover sheet and Continuation To SF-1449, RFQ Number 19MX5326Q0048
- Attachment 1 - EFT Payment Instructions MXN
- Attachment 2 - EFT Payment Instructions USD
- Attachment 3 - EFT US Vendors (USD)