This Solicitation opportunity from California was posted on August 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Mobile Audio Video (MAV) RFP

Closed

2026-RFP-0206State & Local

Submission Closed08/19/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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Solicitation # FA440727QTW02

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AI Contract Overview

The City of Pasadena Police Department is seeking a replacement Mobile Audio Video system for approximately 65 vehicles to replace the obsolete WatchGuard 4RE system. The goal is to implement a digital in-car audio and video solution that features intuitive interfaces, a robust digital evidence management system for tracking and chain-of-custody, and a secure back-end storage and archival solution. A critical requirement is the ability to integrate the new system with the existing Axon bodyworn camera equipment and perform a complete data migration from the current end-of-life software. The solicitation, identified as 2026-RFP-0206, requires a solution capable of handling significant data volumes and maintaining strict security protocols, including role-based access control and audit logging. The selected vendor must provide a system that ensures data integrity for court proceedings and supports various user roles ranging from standard officers to system administrators. Responses for this project are due by August 19, 2026.

General Info

Pasadena Police seek digital in-car audio-video systems for 65 vehicles by August 2026.

Agency

California → Police DepartmentView Agency

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(18)

Exclusive Negotiating Agreement Template - City of Pasadena

PDF•7 pages•contract-document

Vendor Response to PPD RFP - System Proposal Details

DOCX•vendor-response

2026-RFP-0206 Mobile Audio Video Insurance Requirements

PDF•sow

Vendor Experience Response for Public Safety Software RFP

DOCX•sow

Federal Required Certification Regarding Lobbying

PDF•1 page•certification

Functional Requirements R1 for In-Car Digital Video System

DOCX•sow

Mobile Audio Video (MAV) RFP for Pasadena Police Department

PDF•rfp

Supplemental FEMA Terms & Conditions v2 (Oct 1, 2024)

PDF•guidance

Declaration of Non-Collusion and Vendor Forms for City of Pasadena Procurement

PDF•6 pages•declaration-of-noncollusion

Standard Form-LLL Disclosure of Lobbying Activities

PDF•3 pages•disclosure-of-lobbying-activities

DoIT Technical Assessment Questionnaire Rev 20210806

XLSX•5 pages•technical-questionnaire

City of Pasadena Master Services Contract

PDF•19 pages•contract-document

City of Pasadena Unique Entity Identifier (UEI) Form

PDF•1 page•other

City of Pasadena Conflict of Interest Disclosure and Certification

PDF•2 pages•conflict-of-interest

Disqualification Disclosure Questionnaire

PDF•1 page•disqualification-disclosure

Designated Representatives and Key Personnel Form

PDF•1 page•other

Pasadena Taxpayer Protection Amendment Disclosure

PDF•1 page•disclosure

Relevant Experience Form for Bid Submission

PDF•5 pages•past-performance

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 6

Solicitation

Response DeadlineAug 19

Deadline has passed

Submission Closed

08/19/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → Police Department

Contacts2 people available

OfficePasadena, CA, 91101, USA

Organization / Agency

California → Police Department

View Agency Profile

Office AddressPasadena, CA, 91101, USA

Contacts

James RiehlPolice Sergeant

contact@example.gov

+1 (555) 000-0000

Antonio WatsonProject Manager

contact@example.gov

+1 (555) 000-0000

Interested Companies (15)

not a real

Motorola Solutions

Chicago, IL

Axon Enterprise

Scottsdale, AZ

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Full Description

The City of Pasadena currently uses an obsolete MAV system, the WatchGuard 4RE system, which is at its end of life. Our goal is to procure a replacement MAV system which will allow for recording emergency vehicle operations, across a fleet of approximately 65 vehicles. The following tables will have specifications for what is required of any systems and ask the vendors to explain how they implement solutions to challenges the PD currently faces. Respondents should note that the Pasadena Police Department currently uses the Axon bodyworn camera system for recording police interactions with the public. We are invested in continuing the use of this system--our intent is to find a solution that will be able to be integrated with this existing equipment. The City is issuing this Request for Proposals to solicit bids from firms interested in providing a digital in-car audio and video solution that offers: Reliable audio and video system interfaces that require minimal officer training and input to capture and record data Back-end storage and archival solution that meets the requirement Robust digital evidence management system capable of tracking, cataloguing and monitoring video, as well as third party material such as photographs and documents to ensure integrity and chain-of-custody for use as evidence in court proceedings. Complete Data Migration from Watchguard to New Solution. Current System Analysis A. Software Details Application Name: EL4 Current Version: v4.4.4 Vendor/Provider: Motorola Support Status: EOL Licensing Model: Subscription Customizations: No B. Hardware & Infrastructure Hosting Model: On-premise Server Specs: VMs Deployment Architecture: Single-instance C. Data Storage Storage Type: Nutanix clustered storage Storage Location: PD Data Center Data Volume: 2TB monthly Retention Policies: 2 years Backups & Recovery: Daily via Cohesity D. Security & Access Controls Authentication Methods: AD Authorization Model: RBAC Encryption: at rest only Audit Logs: Yes E. Performance & Capacity Usage Metrics: 25-30, 100 per days Response Times: 11 minutes for 2.22GB Scalability: Vertical F. Compliance & Regulatory Data Sovereignty: PD Data Center Audit Readiness: Access logs G. User Experience & Support UI/UX Overview: Web Training & Documentation: Online Support Model: Internal H. Known Issues & Limitations Technical Debt: Both 4RE and EL4 are end-of-life and are no longer supported. Stability: The system has been performing well and remains stable. I. Change History & Roadmap Upgrade History: EL4 v4.4.4 on 03/18/20 End-of-Life Dates: 06/30/26 J. User Roles & Permissions Define different user types: KB0010309 Specify what each role can and cannot do: PD_WG_Users: Can view only the events they have personally uploaded. PD_WG_SC_Users: Same as PD_WG_Users. PD_WG_Supervisors: Can view all uploaded events and manage both events and case management. PD_WG_IA: Can perform all actions available to PD_WG_Supervisors and can also review restricted events and detailed audit logs. PD_WG_Admins: Can perform all actions available to PD_WG_IA and can also manage system settings.