This Solicitation opportunity from Hawaii was posted on March 14, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Modernize collection of the Hawaii VEP Form

Closed

Q24001894State & Local

Submission Closed03/27/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Hawaii State Department of Health is seeking to modernize the process of establishing paternity through the implementation of an online Voluntary Establishment of Paternity (VEP) system. Currently, the VEP process involves completing and signing paper forms at hospitals or Department of Health offices, which faced significant delays during the COVID-19 pandemic due to limited public access. The new system aims to convert these paper forms into a secure, internet-based platform accessible via tablets, allowing users to complete and sign forms electronically, with signatures stored as images. It will also support uploading scanned paper forms when digital completion is not feasible, ensuring flexibility. The system must securely store data and images in a cloud environment, maintain the ability to capture diacritical marks like the Hawaiian okina, and enforce user role-based access controls to protect sensitive information. The project emphasizes experience in converting paper forms to online formats, cost considerations for development and maintenance, and compliance with Hawaii regulations. The solicitation, posted on March 14, 2024, with a response deadline of March 27, 2024, is managed by Brian Pang of the Hawaii Department of Health.

General Info

Agency

Hawaii State Department of Health

NAICS

541910 - Marketing Research and Public Opinion Polling

Place of Performance

HI, USA

Set-Aside

NONE

Documents

HI Electronic VEP System RFQ v1.3

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 14

Solicitation

Response DeadlineMar 27

Deadline has passed

Submission Closed

03/27/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyHawaii State Department of Health

Contacts1 person available

OfficeN/A

Organization / AgencyHawaii State Department of Health

Office AddressN/A

Contacts

Brian Pang

contact@example.gov

+1 (555) 000-0000

Full Description

DESCRIPTION: Voluntary Establishment of Paternity (VEP) is a voluntary way for parents to establish the male as the legal father. In the State of Hawaii VEP can be legally established when both parents complete and sign a VEP form in a hospital or sign the VEP form at the Hawaii Department of Health (DOH) on Oahu or at the District Health Office (DHO) in the island counties of Hawaii, Kauai and Maui. During the COVID-19 pandemic with most offices like DOH, DHO and hospitals had strict limits to public access, the submission of VEP forms to DOH were difficult to complete and severely delayed. A DOH VEP online system would have increased public access and availability and would have helped to provide timely submission of the completed VEP forms to DOH. The State of Hawaii Deputy Attorney General Child Services Enforcement Agency (CSEA) has state and federal requirements regarding timely submission and reporting of completed VEP forms. Delays in timely submission of VEP forms result in potential penalties such as reduced federal funding to State agencies. PURPOSE: 1. Convert the paper VEP form into an internet based VEP form that can be completed with a tablet (Apple or Microsoft based) and signed using a person’s finger or tablet pencil in which the signature is stored as an electronic image file. 2. Data and image files will be stored in a secure cloud solution that can be downloaded into a datafile or the data can be downloaded or printed as a completed VEP form that replicates the current completed hardcopy paper form. 3. System must be able to capture and store diacritical marks such as the Hawaiian okina in the name field for child’s name. 4. If use of a tablet is not possible to complete the VEP form, system must have the capability to upload a completed paper VEP form and DOH users will be able to create a new VEP record in this new online VEP system. 5. To allow only appropriate access to various users, the new online VEP system will be user role based. SELECTION CRITERIA 1. Depth and level of previous and successful experience/experience in conversion of paper based to online data collection forms that will include person verification 2. Initial cost to build the online system and long term maintenance costs 3. Must be currently Hawaii Compliance Express approved.