Mortuary Affairs BPA

The contract is a Firm-Fixed Price Blanket Purchase Agreement with reimbursable Other Direct Costs (ODC) CLINs for mortuary services at Minot Air Force Base, North Dakota, issued under solicitation FA452826MH001 as a Total Small Business Set-Aside under NAICS Code 812210. All work is governed by the attached Performance Work Statement and must comply with specific Defense Federal Acquisition Regulation Supplement (DFARS) clauses, including requirements for the delivery of remains, casket and urn standards, and mortuary-specific service protocols. The contractor must operate under a non-personal services model, meaning the government will not supervise or control day-to-day operations, and all personnel must be managed solely by the contractor. Employees accessing government systems require a Common Access Card, proof of employment, a favorable background check, and a record in DEERS, and must wear clearly identifiable badges with their name, photo, and company information at all times. Facilities used for receiving, storing, or processing remains must be secure and inaccessible to the public. The contractor is required to submit a Quality Control Plan within 30 days of award, detailing processes, metrics, defect prevention, and documentation procedures, while also complying with ANSI/ISEA Z308.1-2015 standards for first-aid kits and FDA labeling regulations. Regulated waste must be packaged according to federal, state, local, and OSHA guidelines, and travel expenses are reimbursable per FAR 31.205-46, but fee, profit, and G&A costs on travel are prohibited. A phase-out plan must be submitted 120 days prior to contract completion, covering workforce retention, data transfer, and orderly transition to the successor. A kickoff meeting is mandatory within five days of award, and the government will enforce quality assurance through a Surveillance Plan that includes personnel, equipment, facilities, and remains processing inspections, with defined defect rates and corrective action timelines. All reporting requirements are tied to contract numbers, labor hours, invoiced amounts, and submission to the Army’s Contractor Manpower Reporting database for Army customers. The contract is administered by a designated Contracting Officer’s Representative, identified separately, and performance is strictly held to standards defined in the PWS, with any failure constituting defective service subject to non-compliance actions.