This Government Contract opportunity from Department Of Homeland Security was posted on October 8, 2010. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Naturalization Ceremonies

Awarded

HSSCCG-11-Q-00003Federal

Submission Closed10/05/2010, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 711310

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Sole Source Notice- Navy Memorial Foundation

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RFP#338-27-YE FACILITY MANAGEMENT, PROGRAMMING, BOOKING , AND OPERATION SERVICES

Solicitation # 338-27-YE

The City of Portsmouth, Virginia, issued solicitation RFP#338-27-YE to secure a qualified operator for the programming, booking, and operation of the Pavilion at Harbor Center. The venue features approximately 3,500 covered seats and 3,000 lawn seats. The selected operator will manage the facility on a self-sustaining basis, with primary responsibilities including event scheduling, marketing, sponsorship, and financial administration. A key performance requirement is that at least 85 percent of qualifying ticketed events must be national touring acts, with the remaining 15 percent allowed to be regional. The initial contract period runs from January 1, 2027, through October 31, 2029, with two optional one-year renewal periods. The procurement process is governed by the City of Portsmouth Procurement Ordinance and the Virginia Public Procurement Act. Proposals must be submitted electronically via eVa.virginia.gov by November 10, 2026. The City will evaluate offerors based on qualifications, experience, and proposed financial terms, selecting three or more qualified candidates for interviews before making a final award. Financial proposals must utilize Form AA to outline the City's share of facility fees, sponsorship and naming rights, and concession revenues. Required submission documents include audited financial statements for the previous two years, a detailed staffing plan, and certifications regarding non-debarment and anti-discrimination compliance. Payment terms are set at 30 days following the receipt of a proper invoice or services.

City of Portsmouth

POSTED

23 days ago

DEADLINE

in 12 days

AI Contract Overview

Solicitation HSSCCG-11-Q-00003 was issued by the USCIS Contracting Office within the Department of Homeland Security to secure a facility rental for naturalization ceremonies in San Francisco, California. The contract covers a five-year performance period beginning in October 2010, with an estimated requirement of 20 ceremonies per year. The selected facility must be capable of accommodating approximately 1,300 applicants and between 1,100 and 1,400 guests. The scope of work includes specific requirements for audio-visual capabilities, staging, and equipment to ensure the successful execution of these official proceedings. The procurement falls under NAICS code 711310 and was managed by point of contact David Brien.

General Info

Agency

Department Of Homeland Security → USCIS Contracting Office(erbur)

Contract Value

$851,500

NAICS

711310 - Promoters of Performing Arts, Sports, and Similar Events with Facilities

Place of Performance

SAN FRANCISCO, CA, USA

Set-Aside

NONE

Awardee

PARAMOUNT THEATRE OF THE ARTS, INC.

Award Issued Date

10/05/2010, 12:00:00 AM UTC

Documents

HSSCCG-11-Q-00003 - Facility Rental for Naturalization Ceremonies

rfq

High

AI Contract Breakdown

Uniform Contract Format

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CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseAwarded

PostedSep 20

Presolicitation

Type ChangedSep 28

Presolicitation → Solicitation

AwardedOct 5

Contract was awarded

Submission Closed

10/05/2010, 12:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → USCIS Contracting Office(erbur)

Contacts1 person available

OfficeWilliston, VT, 05495, USA

Organization / AgencyDepartment Of Homeland Security → USCIS Contracting Office(erbur)

Office AddressWilliston, VT, 05495, USA

Contacts

David Brien

contact@example.gov

Full Description

US Citizenship and Immigration Services (USCIS) has a requirement to conduct Naturalization Ceremonies in San Francisco, CA for five-years, starting in October 2011. Approximately 21 ceremonies are expected to be required each year with the dates to be determined in years 2-5. Multiple award Indefinite-Delivery/Indefinite-Quantity contracts are being considered for this requirement. The facility needs to accommodate approximately 1,300 citizens and 1,100-1,400 guests. Ceremonies require that the citizens' seating area be separated from the guests. Approximately 40 government and contract employees participate in each ceremony requiring VIP parking for 4-6 government cars. Minimal set-up time (30 minutes) and the processing of applicants would begin approximately 2 hours before the formal ceremony begins. The formal ceremony is approximately 30 minutes long, followed by an additional 30 minutes to distribute certificates. The total estimated time we would need access to the facility would be approximately 4 hours. The preferred block of time that the ceremony would take place is between 7:30 am - 11:30 am. There is a need for space for the applicants to queue, as a government employee will need to speak with each applicant while checking paperwork. After initial check-in, applicants are directed to the seating area where paperwork is collected. A minimum of 6 tables with seating for 2 staff at each table to support the check-in process and a small area similar to a coat check type space is preferred to conduct a back-end review process with selected individuals as required. The facility should have audio-visual capability in order to show several short presentations (DVD). The projector must have sufficient lumen capacity to project a standard DVD clearly onto the screen. Access to a separate "green room" facility is preferable in order to brief speakers and other guests prior to the ceremony. In addition to the rental of the facility itself, the rental shall include the following: Staging cost Raised stage with podium, microphone, and 2 draped tables and chairs US and California flags Easels, stanchions, and ropes Chair set up for 2,500-3,000 attendees 6-8 tables with chairs set up in the lobby area Audio-Visual costs Clean-up Fee Fire Marshall Inspection Fee Lighting inside Storage closet to store Naturalization pamphlets (Not mandatory) Preference is for a facility located within the San Francisco city limits, but other venues no further than 8 miles by road will be considered if necessary. In addition, the facility must be accessible by public transportation and public parking must be available in the area. Parking costs will not be provided by USCIS under this contract; parking costs will the responsibility of the public. Although there is flexibility in selecting the final dates of the ceremonies, we have a preferred list of dates for fiscal year 2011: 10/20/10 Wednesday 11/10/10 Wednesday 11/23/10 Tuesday 12/15/10 Wednesday 01/05/11 Wednesday 01/25/11 Tuesday 02/09/11 Wednesday 02/23/11 Wednesday 03/09/11 Wednesday 03/23/11 Wednesday 04/13/11 Wednesday 04/26/11 Tuesday 05/11/11 Wednesday 05/18/11 Wednesday 06/08/11 Wednesday 06/22/11 Wednesday 07/06/11 Wednesday 07/26/11 Tuesday 08/17/11 Wednesday 09/07/11 Wednesday 09/27/11 Tuesday Due to staffing issues, Mondays and Fridays are not desirable for ceremonies. This requirement will be procured using FAR Part 12 Acquisition of Commercial Items and FAR Part 15 Contracting by Negotiation. The solicitation, which will contain the Statement of Work (SOW) and evaluation factors, is expected to be posted to the Federal Business Opportunities (FedBizOpps.gov) Website no sooner than September 24, 2010.