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New Multifunction Copier Hardware Supply

Open
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract agreement focuses on the supply and delivery of brand new, high-resolution multifunction copiers for prime contractors working on projects for the Floyd County Board of Commissioners in Georgia. The required hardware must feature 600 dpi optical resolution and specific scanning capabilities, with options for advanced hardware additions such as AI auto redaction, stapling, hole punching, and folding. To ensure quality, all equipment must be brand new and accompanied by manufacturer verification. The solicitation was posted on November 6, 2026, with a response deadline of December 7, 2026. Falling under NAICS code 423430, the contract is dedicated to the procurement and installation of professional imaging hardware to support county operations.

General Info

Subcontract for supplying and installing high-resolution multifunction copiers for Floyd County, Georgia.

Documents

This scope was carved out of 26-041.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

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26-041 COPIER LEASE, MAINTENANCE & SUPPLIES AGREEMENT

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Organization & Contact Information

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AgencyGeorgia → Floyd County Board of Commissioners
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies new, high-resolution multifunction copiers for prime contractors on Floyd County Board of Commissioners projects. Provisions new units with 600 dpi optical resolution, specific scan modes, and optional hardware including AI Auto Redaction, stapling, hole punching, and folding. Equipment must be brand new with manufacturer verification. Delivers new copier hardware for installation.

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NAICS: 532420
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SLED
26-041 COPIER LEASE, MAINTENANCE & SUPPLIES AGREEMENT
Solicitation # 26-041
The Floyd County Board of Commissioners is soliciting sealed bids for a 60-month Copier Lease, Maintenance, and Supplies agreement, with a performance period scheduled from March 1, 2027, to February 28, 2032. The scope of work requires the provision of new copier machines—specifically prohibiting refurbished or remanufactured components—featuring 600 dpi optical resolution and various scanning capabilities. The selected vendor must maintain an office within 100 miles of Floyd County and provide a service call response time of four hours or less. The comprehensive service contract must include all parts, automatic meter reading, and free toner with auto-shipping. Bidders must submit their proposals electronically via the Bonfire portal by December 7, 2026. Submissions must be split into two volumes: a required documents volume containing certifications for non-discrimination, non-collusion, and a drug-free workplace, and a separate bid pricing volume. Evaluation will be based on cost, technical specifications, and the provision of three professional references from the last five years. Pricing options include either phasing in new machines as current leases expire or a full buyout of existing leases to start new 60-month terms. Payment is issued monthly within 30 days of invoice receipt, and the contract may be terminated by either party with a 90-day notice.
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