Notice of Award and Redacted J&A

The contract, identified by solicitation number W81K0026PA097, is a fixed-price sole source award issued by the Medical Readiness Contracting Office-West under the Department of Defense to MediaLab, Inc. for a web-based laboratory document control system to be deployed at the Reynolds Army Health Clinic in Fort Sill, Oklahoma. The system supports the management of procedures, policies, staff competency assessments, and continuing education, ensuring continuous compliance with accreditation standards from the College of American Pathologists, The Joint Commission, the Food and Drug Administration, and the Association for the Advancement of Blood and Biotherapies. This award follows a pattern of prior sole-source contracts with the same vendor, justified under FAR 12.102(a) and FAR 13.106-1(b)(1) due to MediaLab’s unique, proprietary platform that cannot be replicated or sourced from other vendors. The contract includes a twelve-month base period from October 1, 2026, to September 30, 2027, with four one-year option periods extending through September 30, 2031, for a total estimated value of $21,438.13, with option years priced incrementally from $4,073.75 to $4,715.88. The contract is designated as Controlled Unclassified Information with the control number 26-MRCO-WEST-101 and a dissemination restriction of FED ONLY, requiring adherence to federal CUI handling protocols, though no specific security clearances or key personnel requirements are mandated. The contracting office is located at JBSA Fort Sam Houston, Texas, while performance occurs at multiple Army medical installations including Fort Sill, Fort Hood, Fort Riley, and Fort Bliss. MediaLab, Inc. is certified as a small business, but no other socioeconomic designations are claimed. No formal contract clause listings, packaging requirements, invoicing instructions, payment details, or points of contact for COR/COTR/PCO were provided in the documentation, and no competitive evaluation factors or line-item pricing details were present, consistent with its non-competitive, commercial item acquisition status.