This Pre-Solicitation opportunity from Department Of Health And Human Services was posted on August 14, 2023. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Notice of Intent to Sole Source - Conference Planning and Hosting

Closed

78831Federal

Submission Closed08/17/2023, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

Federal

Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The contractor is responsible for all aspects of the event, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, such as increased traffic, crowd management, and specific festival-related permitting. Award will be granted to the lowest priced, technically acceptable, and responsible offeror. Technical evaluations will focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the contractor's approach to safety and operational oversight. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and the delivery of professional photography within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by November 20, 2026.

American Consulate Sappo

POSTED

DEADLINE

Services to Manage, Coordinate, and Market Aloha Stadium SM&M

Solicitation # RFP-SA-27-01

Solicitation RFP-SA-27-01, issued by the Hawaii Department of Business, Economic Development, and Tourism, seeks a single business entity to manage, coordinate, and market the Aloha Stadium Swap Meet and Marketplace. The scope of work encompasses comprehensive operational management, including vendor operations, parking and traffic control, custodial and maintenance services, and public safety. The contractor is responsible for providing qualified personnel, managing Authority-owned retail shipping containers, and ensuring full ADA accessibility compliance. A critical requirement is the implementation of a promotional plan with a minimum monthly expenditure of $12,500 to increase attendance and vendor participation. The contract is scheduled to begin on January 1, 2027, for an initial three-year term, with the possibility of two one-year extensions. Award decisions are based on a 115-point scoring system evaluating the management proposal, promotional strategy, and pricing. Proposals are restricted to a maximum commission of 29%, and the lowest price proposal automatically receives the maximum 25 points for pricing. Financial requirements include a $1.5 million performance or payment bond maintained throughout the contract term, as well as the submission of a General Excise Tax License and a Tax Clearance Certificate from the State of Hawaii and the IRS. Security requirements mandate the presence of at least one law enforcement officer at the main entry gate and private security at other access points.

Department of Business, Economic Development, & Tourism

POSTED

DEADLINE

RFI - Event Management & Technical Production Services for Commencement Ceremonies

Solicitation # 1254826

Grand Valley State University is issuing Request for Information 1254826 to gather technical insights, vendor qualifications, and preliminary cost structures for a potential five-year contract. The objective is to secure comprehensive event management, technical production, and live event coordination services for four annual commencement ceremonies held at Van Andel Arena in Grand Rapids, Michigan. This process is strictly for information-gathering and planning purposes and does not constitute a formal solicitation for bids or a commitment to award a contract. Key requirements for interested suppliers include proficiency in Tassel software for displaying names and announcements, and the ability to provide technical documentation such as rigging designs and CAD drawings. Deliverables include the production of video-recorded electronic files of all ceremonies in modern digital formats. Vendors must demonstrate experience collaborating with Van Andel Arena management on technical safety and logistics, and they must ensure all subcontractors meet higher education risk and insurance standards, including commercial liability and workers compensation. The university emphasizes socially responsible procurement, prioritizing American-made products and services when they are technically acceptable and price-competitive. All responses must be submitted through the GVSU Workday Strategic Sourcing platform by 5:00 PM ET on November 13, 2026. As this is an RFI, the university is seeking budget estimates rather than binding prices.

Grand Valley State University

POSTED

DEADLINE

Event Coordination & ManagementThis subcontract opportunity is for event coordination and management services supporting a Yellow Ribbon Reintegration Event for the Department of Defense, specifically under the W7N8 USPFO Activity WI ARNG. The selected provider will perform on-site event management in Wisconsin Dells, acting as a liaison for prime contractors to ensure seamless execution of the event agenda and overall facility readiness. Key responsibilities include providing a dedicated on-site coordinator to manage a facility walkthrough 14 days prior to the event and coordinating logistics between the venue, catering, audiovisual services, and Government points of contact. While not mandatory, CMP certification is preferred for this role. Interested parties must respond by November 15, 2026.

W7N8 Uspfo Activity Wi Arng

POSTED

DEADLINE

JLAB Resident Phase Venue and LogisticsThe JLAB Resident Phase Venue and Logistics subcontract, issued by the Department of Defense under the W6QM Micc-Ft Knox agency, focuses on providing essential infrastructure and support for US Army Cadet Command JROTC projects. The scope of work includes the provision of secured venues, meeting spaces, and classrooms, as well as hotel or dormitory lodging for the resident competition segment. Additionally, the contractor is responsible for coordinating local shuttle transportation for Cadets and guest speakers. Operating under NAICS code 561920, the contractor must ensure all operations strictly adhere to EM 385-1-1 safety and health requirements. The solicitation was posted on October 20, 2026, with a response deadline of October 26, 2026. The primary objective is to deliver a secure and fully equipped environment to support the logistical needs of prime contractors and participants.

POSTED

DEADLINE

Scientific Symposium and Workshop CoordinatorThe Scientific Symposium and Workshop Coordinator subcontract supports the National Institutes of Health under the Department of Health and Human Services. The selected provider will be responsible for the planning, organization, and hosting of regular network meetings, workshops, and symposia specifically for prime contractors working on NIDCD medical research projects. Key duties include managing attendee logistics and scheduling for a professional cohort of clinicians and researchers through the use of virtual meeting platforms and event management software. Qualified candidates must possess demonstrated experience in academic or medical conference planning to ensure the successful execution of these scientific events. This opportunity was posted on October 20, 2026, with a response deadline of March 5, 2027. The contract falls under NAICS code 561920 and focuses on delivering high-quality professional gatherings that facilitate medical research collaboration.

National Institutes Of Health

POSTED

DEADLINE

Event Planning and ManagementThis subcontract for Event Planning and Management supports the DC Department of Small and Local Business Development by providing end-to-end coordination and execution of community events for prime grantees within the H Street Northeast Corridor project in Washington. The scope of work includes developing event schedules, managing all logistics, coordinating with local vendors, and providing on-site management through the use of specialized event software and communication tools. The selected provider is responsible for delivering a completed series of executed events along with detailed post-event reports. This opportunity is categorized under NAICS code 561920, with a response deadline set for November 25, 2026.

DC Sepratment of Small and Local Business Development

POSTED

DEADLINE

Holiday Market Operational SupportThe Holiday Market Operational Support subcontract involves providing day-to-day management of a market site for prime contractors working on City of Boston Parks and Recreation Department projects. The selected provider will be responsible for coordinating vendor load-in and load-out, managing site cleaning and waste disposal, and maintaining constant communication with agency personnel. Key operational requirements include the use of communication radios, site signage, and specialized waste disposal equipment to ensure the event site remains clean and well-maintained. Qualified candidates must possess proven experience in municipal event management and are required to deliver daily operational reports. This opportunity is categorized under NAICS code 561920 and is associated with the Massachusetts Parks and Recreation Department. Interested parties must submit their responses by the deadline of November 3, 2026.

300000 - Parks & Recreation Department

POSTED

DEADLINE

RFP - 2026 COPLEY SQUARE HOLIDAY TREE MARKET

Solicitation # BD-27-1142-30000-300-134434

The City of Boston Parks and Recreation Department has issued a Request for Proposals (RFP), solicitation number BD-27-1142-30000-300-134434, for the 2026 Copley Square Holiday Tree Market. This open market solicitation, also identified as Event EV00018071, seeks proposals for the organization and execution of the holiday market in Massachusetts. The procurement process is managed by the Parks and Recreation Department under the leadership of Commissioner Diana Fernandez Bibeau. Interested vendors must submit their proposals electronically through the City of Boston Supplier Portal. The solicitation documents became available on October 19, 2026, and the deadline for submission is November 3, 2026, by 12:00 P.M. Boston time. For further information or inquiries, the primary point of contact is Beth-Anne Grassa, who can be reached via email at BethAnne.Grassa@boston.gov or by phone at 617-961-3075.

300000 - Parks & Recreation Department

POSTED

DEADLINE

Track Manager (Event Consultant)The Track Manager Event Consultant subcontract, issued by the West Piedmont Planning District Commission in Virginia, involves providing specialized event planning and logistical execution for MHCC Chamber community projects in Henry County. The selected consultant will support prime contractors in coordinating race weekends, Pit Stop partner events, and mid-summer festivals, such as downhill or soapbox derbies. Primary responsibilities include the development and implementation of onsite operations and comprehensive site safety planning. To qualify, contractors must possess valid business licensing, general liability insurance, and workers compensation. Key deliverables for the project include detailed logistics plans, safety protocols, and execution schedules. Interested parties must submit their responses by November 12, 2026, in accordance with the solicitation posted on October 19, 2026.

West Piedmont Planning District Commission

POSTED

DEADLINE

RFP: Project Manager and Event Consultant for Martinsville Speedway 80th Anniversary Race Season

Solicitation # RFP-130413

The West Piedmont Planning District Commission is seeking qualified individuals or firms to provide professional assistance for the 2027 season celebrations marking the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County. The solicitation, identified as RFP-130413, offers two distinct roles: a Crew Chief to serve as Project Manager and a Track Manager to act as an Event Consultant. The Crew Chief will focus on overall project management, partner engagement, and sponsorship support, while the Track Manager will handle technical event planning, site logistics, and operational safety. Proposers may apply for one or both roles, provided they submit separate scope narratives and pricing for each. The engagement is expected to last 18 months, beginning in late 2026 and continuing through the post-event closeout of the 2027 initiative. While some work can be performed remotely, a regular on-site presence in the Martinsville-Henry County area is required for key meetings and events. The anticipated budget for the initiative is 345,000 dollars, and proposers must specify whether their pricing is fixed fee, hourly, or a hybrid model. Proposals must be submitted in PDF format to info@mhcchamber.com, with the review process scheduled to begin on November 12, 2026. Evaluation will be based on a weighted matrix scoring personnel qualifications and experience from 1 to 5, and short-listed candidates may be invited for interviews.

West Piedmont Planning District Commission

POSTED

DEADLINE

R728032Q_REQUEST FOR QUOTATION FOR EVENT MANAGEMENT SERVICES FOR AHNP OPEN HOUSE 2027 ON 9 JANUARY 2027 SATURDAY IN NATIONAL UNIVERSITY HOSPITAL (NUH)

Solicitation # Doc2443953298

National University Hospital is seeking quotations for event management services for the AH&P Open House scheduled for Saturday, 9 January 2027, at the hospital premises. The procurement process is being managed by the contracting agent, ALPS Pte Ltd, and is open to suppliers who are not debarred by the NUHS Group. The bidding window opens on 20 October 2026 at 3:00pm and closes on 29 October 2026 at 3:00pm Singapore Time. All proposals must be submitted exclusively through Ariba Sourcing by selecting Submit Entire Response to avoid disqualification. Suppliers are advised to use a generic company email for registration and must direct all clarifications to the buyer's business email address provided in the cover letter.

ALPS Pte. Ltd.

POSTED

3 days ago

DEADLINE

in 7 days

General Info

Agency

Department Of Health And Human Services → CDC Office Of Acquisition Services

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Fort Collins, CO, 80523, USA

Set-Aside

NONE

Documents

Sole Source Justification - Event Management Services (Vector Week Conference)

justification-and-authorization

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedAug 14

Presolicitation

Response DeadlineAug 17

Deadline has passed

Submission Closed

08/17/2023, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → CDC Office Of Acquisition Services

Contacts1 person available

OfficeATLANTA, GA, 30333, USA

Organization / AgencyDepartment Of Health And Human Services → CDC Office Of Acquisition Services

Office AddressATLANTA, GA, 30333, USA

Contacts

Nick Rogers

contact@example.gov

Full Description

The Centers for Disease Control and Prevention (CDC) intends to award a sole source firm fixed price purchase order to Colorado State University for event planning and hosting. This contract action is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(1). Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This notice is not a request for competitive quotations, however, all responses received within three days of the issuance of this notice will be considered by the Government. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses should be emailed to Nick Rogers at ugx0@cdc.gov. Please see attached sole source justification for more details.