NYS ORDA Event Containers and Storage

The New York State Olympic Regional Development Authority (Olympic Authority) has issued a Request for Qualifications (RFQ) to pre-qualify vendors capable of providing container and storage services for multiple events hosted at Olympic facilities throughout the calendar year. This RFQ aims to establish a pool of qualified vendors meeting the Authority’s minimum requirements to be eligible for future task-specific competitive solicitations based on event requirements such as cost, availability, technical capability, and prior performance. The pre-qualified vendors will be invited to submit project-specific proposals or quotes during the contract term, which is one year with an option to renew. Submissions are being accepted on a rolling basis, with an initial deadline set for September 30, 2025. Services include furnishing all necessary materials, labor, and logistics for delivery, placement, and retrieval of containers and storage units at venues within Essex County, New York, including Lake Placid and surrounding Olympic sites. The contract does not set any Minority or Women’s Business Enterprise (MWBE) participation or Service-Disabled Veteran-Owned Small Business (SDVOSB) goals and no past awards for similar contracts have been noted. Vendors must comply with mandatory insurance coverage as specified in the contract attachments, and all contractual terms are governed by the Olympic Authority’s standard contract provisions, which include procurement certifications and policies referenced but not fully detailed in the RFQ. The award process following pre-qualification involves competitive task order solicitations evaluating criteria such as cost and technical competence, though detailed evaluation metrics or scoring methodologies are not provided in the solicitation. Payment processing and invoicing are administered through the Olympic Authority with contact and submission guidance directed to the Event and Sport Finance Analyst. Additionally, vendors must identify key personnel supporting services, adhere to a firm offer period of at least 45 days, and may assert certain proprietary information protections under New York’s Freedom of Information Law. The Olympic Authority retains full discretion to amend, cancel, or reject submissions and requires vendors to execute a Master Agreement upon qualification, which prohibits assignment without prior written consent.