ODOT Bldg. A HVAC Controls Replacement

The Oregon Department of Transportation (ODOT) is soliciting quotes for the design and implementation of a like-for-like Direct Digital Control (DDC) system at Building A in Salem, Oregon. The primary objective is to replace outdated American Auto-Matrix controllers with Automated Logic Systems to improve energy efficiency and simplify operational control. The scope includes replacing GPC1 controllers in the boiler room and specific roof top units, ensuring that Building B can operate independently upon completion. To avoid disrupting building climate control, all work must be performed between 5 PM and 6 AM while maintaining a temperature of 70 degrees plus or minus 2.5 degrees. The contract will be awarded to a single responsible offeror based on price, experience, expertise, product functionality, and suitability for the project. Awardees must be certified as an Emerging Small Business via COBID and commit to performing at least 51 percent of the labor using their own workforce. The project is subject to BOLI prevailing wage requirements and strict safety standards, including compliance with federal and Oregon OSHA regulations. Detailed technical requirements include specific labeling for wiring, pneumatic tubing, and control panels, with equipment meeting MIL-STD 810C for shock and vibration. Contract administration involves monthly invoicing by the 10th of each month, with a 5 percent retainage potentially withheld by the owner. Payments are typically issued within 30 calendar days of receiving a conforming invoice. The contractor must provide a detailed work schedule within one month of the award and submit monthly status reports. Substantial completion is defined by 30 continuous days of successful, trouble-free operation, and failure to meet the substantial completion date will result in liquidated damages. Final acceptance requires the submission of all demonstration checklists and written certification from the engineer.