Office Paper Products: Envelopes, Copy Paper, Etc.

The City of St. Petersburg is seeking a qualified vendor to supply office paper products, including envelopes and copy paper, under a multi-year agreement with deliveries routed through the Consolidated Warehouse at 327 17th St N, St. Petersburg, FL, 33713. The solicitation, IFB-26-250, posted on May 20, 2026, with a submission deadline of June 2, 2026, specifies that all items must be delivered in a single shipment with strict packaging requirements: Envelope No. 10 must be packaged 500 per box and 2,500 per carton, while Utility Bill Paper must be wrapped in lots of 500. Each delivery must be accompanied by detailed documentation including the vendor name, purchase order number, item description with model and inventory numbers, quantities, and shipment date. The contract requires compliance with Florida statutes, including registration with the Division of Corporations, adherence to Public Records laws, and certification under Florida Statute §287.135 regarding scrutinized companies. Vendors must also comply with E-Verify requirements and disclose any debarments within the past five years. Offerors are required to submit four product samples and maintain a competency license under Chapter 75-489, Laws of Florida; failure to meet these pass/fail gates results in automatic disqualification. The initial term is twelve months, with renewal options contingent upon mutual written agreement. Delivery must occur within seven business days of purchase order receipt, and pricing must include delivery costs. Invoices are to be submitted electronically to ap@stpete.org after delivery, detailing purchase order number, vendor information, quantities, unit prices, extensions, discount terms, and the requesting department. Payment follows the Local Government Prompt Payment Act, with discount periods triggered upon receipt of a compliant invoice. The vendor must carry minimum $1 million per occurrence and $2 million aggregate commercial general liability coverage, with proof provided within ten days of contract execution, or risk termination. The City reserves the right to alter insurance requirements and enforce indemnification obligations, and any assignment or subcontracting beyond first and second tiers requires prior written approval. All terms are binding unless explicitly excepted in writing, and modifications require mutual written consent. The contract is governed by Florida law, and the vendor must maintain a minimum inventory level as directed by the City, with priority service required during public emergencies or disasters.