On-Call Flooring Repair And Replacement Services For Palm Springs International Airport

The City of Palm Springs, California, is soliciting on-call flooring repair and replacement services for Palm Springs International Airport under Invitation for Bids IFB 26-17, with a solicitation number of 20260804034. The contract is structured as a multi-year term agreement with an initial three-year period and two optional one-year renewal periods at the City’s sole discretion, creating a potential five-year contract duration. Bids are due by August 27, 2026, and must be submitted electronically via the PlanetBids portal; late submissions will not be accepted, and a public virtual bid opening is scheduled for the same day at 2:00 PM ET. The award will be made on a Low Price Technically Acceptable basis to the two lowest responsive and responsible bidders, with price being the dominant factor after minimum technical acceptability is confirmed. Performance is required on-site at the airport, and contractors must comply with California prevailing wage laws, OSHA safety standards, ADA requirements, and local municipal codes, including non-discrimination provisions. No federal FAR clauses are incorporated, but bidders must submit eight mandatory attachments, including a Non-Collusion Affidavit, Conflict of Interest Statement, Insurance Documentation, Key Personnel Resumes, Organizational Chart, and Work Plan, along with proof of a local business license if claiming local business status. Insurance must be maintained throughout the contract term with proof of renewal submitted ten days prior to expiration, and all personnel must adhere to airport security protocols, including badge requirements and reporting suspicious activity. Invoices must be submitted monthly via email to airportinvoices@palmspringsca.gov, itemized with supporting documentation, and payment is processed within 45 days of receipt, contingent upon City Council appropriation of funds. Pricing details for labor, parts, materials, and subcontractors are listed in the bid schedule with estimated volumes but no unit or extended prices are provided, leaving the total contract value undefined. The Contracting Officer, who is the City Manager or their designee, holds full authority over inspection, acceptance, and contract administration, and there are no designated COR, COTR, or PCO roles named. No packaging, marking, or military standards apply, and there are no requirements for Unique Entity ID, CAGE code, or federal socioeconomic certifications, though affirmative responses to certain disclosures trigger binding certifications under penalty of perjury.