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On-Call Labor Compliance Services

Active
2026-RFP-0462State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Pasadena is soliciting qualified firms to provide on-call labor compliance consultant services to support the Department of Public Works Engineering Division. The selected consultants will manage labor compliance for Capital Improvement Program projects, ensuring adherence to the Davis-Bacon Act, California Prevailing Wage laws, the City of Pasadena Living Wage Ordinance, and other applicable statutes. Key responsibilities include verifying workforce classifications, monitoring certified payroll reporting, conducting on-site interviews, and tracking apprentice ratio utilization. The contract is structured as a five-year agreement with an initial value of 150,000 dollars per selected consultant, though this amount does not guarantee a minimum level of work or compensation. There are two optional one-year extension periods available upon approval by the City Manager. Proposals must be submitted in two separate volumes: a technical proposal limited to 50 pages and a separate price proposal. The evaluation process is competitive and weighted, with 30 percent of the score based on relevant experience with California Public Works projects. Award selection is based on total average points across all scoring factors, and the City may invite top-ranked firms for oral clarifications before final ranking. Compliance requirements are stringent, requiring bidders to maintain active SAM.gov registrations, provide a Unique Entity ID, and adhere to federal and state regulations including the Build America Buy America Act and ADA accessibility standards. The response deadline for solicitation 2026-RFP-0462 is November 18, 2026.

General Info

Pasadena seeks on-call labor compliance consultants for public works projects through 2026.

Agency

California → Public Works Department, Engineering

NAICS

541618 - Other Management Consulting Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

16

City of Pasadena Conflict of Interest Disclosure and Certification

PDF, High priority: read this first2 pages · conflict-of-interest
High

City of Pasadena Master Services Contract Template

PDF, High priority: read this first19 pages · contract-document
High

City of Pasadena - On-Call Labor Compliance Services

PDF, High priority: read this firstrfp
High

Declaration of Non-Collusion and Vendor Forms for City of Pasadena Procurement

PDF, High priority: read this first6 pages · declaration-of-noncollusion
High

DoIT Technical Assessment Questionnaire Rev 20210806

XLSX, High priority: read this first5 pages · technical-questionnaire
High

Exclusive Negotiating Agreement Template - City of Pasadena

PDF, High priority: read this first7 pages · contract-document
High

Exhibit 10-H2 On-Call Sample Cost Proposal

PDF, High priority: read this firstcost-proposal
High

Insurance Requirements – Professional Services (City of Pasadena)

PDF, High priority: read this firstspecifications
High

Relevant Experience Form for Bid Submission

PDF, High priority: read this first5 pages · past-performance
High

Supplemental FEMA Terms & Conditions v2 (Oct 1, 2024)

PDF, Medium priorityguidance
Medium

City of Pasadena Unique Entity Identifier (UEI) Form

PDF, Low priority1 page · other
Low

Designated Representatives and Key Personnel Form

PDF, Low priority1 page · other
Low

Disqualification Disclosure Questionnaire

PDF, Low priority1 page · disqualification-disclosure
Low

Federal Required Certification Regarding Lobbying

PDF, Low priority1 page · certification
Low

Pasadena Taxpayer Protection Amendment Disclosure

PDF, Low priority1 page · disclosure
Low

Standard Form-LLL Disclosure of Lobbying Activities

PDF, Low priority3 pages · disclosure-of-lobbying-activities
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → Public Works Department, Engineering
Contacts2 people available
OfficePasadena, CA, 91101, USA
Organization / AgencyCalifornia → Public Works Department, Engineering
Office AddressPasadena, CA, 91101, USA
Contacts
Danica Lauren AlfajoraEngineer
contact@example.gov
+1 (555) 000-0000
Antonio WatsonProject Manager
contact@example.gov
+1 (555) 000-0000

Interested Companies (3)

Harris & AssociatesConcord, CA
BKF EngineersOakland, CA
MVN & AssociatesRancho Cucamonga, CA

Full Description

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The City is seeking the services of qualified firms to provide on-call labor compliance consultant services. The selected consultants will perform agency functions regarding labor compliance for Capital Improvement Program (CIP) projects of varying contract size and levels of complexity in construction. These services will be supporting the Department of Public Works – Engineering Division. The selected consultants shall be responsible for educating, assisting, monitoring, and enforcing prevailing wage requirements of all applicable labor laws to ensure that all contractors working on City projects are in compliance with local, state, and federal prevailing wage statues and regulations. Regulations include, but are not limited to, conformance with the Davis-Bacon Act, California Prevailing Wage laws, City of Pasadena Living Wage Ordinance, and tracking good faith efforts. These tasks include, but are not limited to verification of proper workforce classifications, verification of payment of prevailing wages by Contractor and subcontractors, verification of proper submittal of certified payroll reporting, on-site interviews, apprentice ratio utilization reporting, and monitoring apprenticeships. All applicants must provide thorough and comprehensive responses that clearly demonstrate their team's approach and consistency with the standards outlined in Evaluation Criteria of the RFP document.

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