Playground Relocation RFQ

Hays Unified School District 489 is soliciting bids for the disassembly, relocation, and reinstallation of playground equipment across its elementary school sites in Kansas, with a strict project window requiring work to begin after July 1, 2026, and conclude no later than August 14, 2026. The solicitation, identified as RFQ-2026-0003 and posted on May 20, 2026, closes on May 26, 2026, and is governed by a qualifications-based selection process where proposals must meet all RFQ requirements to avoid rejection. Evaluation criteria prioritize the contractor’s capability and resources (16 points), qualifications and availability of assigned personnel (16 points), ability to meet schedules and budgets (14 points), recent experience with school projects (14 points), quality of past work (12 points), compliance with the Fair Share Program (10 points), office location (10 points), and prior work with the East Baton Rouge Parish School Board (8 points), despite the project being in Kansas. Contractors must coordinate post-installation inspections with the district’s Certified Playground Safety Inspector (CPSI) to ensure compliance with the Standard Consumer Safety Performance Specification for Playground Equipment, the CPSC Public Playground Safety Handbook, and ADA Accessibility Guidelines for Play Areas; failure to correct identified deficiencies or obtain CPSI certification will result in rejection and withholding of final payment. Although the solicitation references attachments and contract clauses derived from AIA documents B101-2017 and A201-2017, along with Louisiana-specific statutes such as La. R.S. 38:2248 and La.R.S. 38:2212:10, and requires adherence to Louisiana-based compliance obligations including non-collusion affidavits, employee legal status verification through a state verification system, and MWBE participation goals, these provisions are inconsistent with the project’s location in Kansas and appear to be erroneously carried over from a separate, unrelated solicitation for the Mayfair Laboratory School replacement in Baton Rouge, Louisiana. The referenced documents, including the EBRPSB-AE Standard Form, Fair Share Form, and affidavits, are tailored for a Louisiana school district’s architectural design services procurement, not playground relocation work in Kansas. This creates a critical mismatch between the contractual language and the actual scope. The solicitation requires a cost breakdown and company information