Preventative Maintenance and Emergency Repair Services for Eight (8) Vidir Motorized Storage Bed Lifts Base plus Four Option Years - POP 09/01/2026 to 08/31/2031
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Veterans Affairs is seeking service-disabled veteran-owned small businesses to provide preventative maintenance and emergency repair services for eight Vidir Motorized Storage Bed Lifts at the VA Loma Linda Healthcare System’s off-site warehouse in Redlands, California. The contract covers a base year from September 1, 2026, through August 31, 2027, with four additional option years extending through August 31, 2031. Each year requires two preventative maintenance cycles per unit, including mechanical and electrical inspections, cleaning, lubrication, calibration, sensor verification, replacement of OEM-approved parts, and comprehensive documentation. Emergency repair services must include same-day or next-business-day response, fault diagnosis using OEM methods, component replacement, and submission of detailed service reports within two business days. All work must comply with OEM specifications, VA and VHA policies, Joint Commission standards, OSHA regulations, and NFPA 101 Life Safety Code, with only new OEM Vidir parts permitted. Contractors must have qualified technicians who wear VA-issued badges, coordinate scheduling with the Contracting Officer’s Representative, and adhere to strict safety, security, and conduct protocols, including no access to VA IT systems and prohibited use of weapons, drugs, or alcohol. This is a firm-fixed-price, 100 percent Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 811210 with a $34 million small business size standard. All offerors must be verified in the VetCert system and registered in SAM at the time of submission. Quotes must include technical capability statements demonstrating direct experience with Vidir lifts, confirmation of OEM parts usage, a detailed emergency response plan, full pricing for base and option years, and proof of SDVOSB status. Evaluation will prioritize Technical Capability and Past Performance equally and collectively over Price, with no discussions expected—vendors must submit their best offer upfront. Performance standards require 100 percent completion of PM cycles, 98 percent equipment uptime, 95 percent on-time emergency response, and no more than one repeat failure per quarter per unit. Invoices must be submitted electronically via Tungsten Network using contract and obligation numbers, and no advance payments or overtime reimbursements are authorized. Responses are due by 4:00 p.m. Pacific Time on August 13, 2026, to Contract Specialist Maria C. Asher, with any exceptions to solicitation terms required
General Info
Agency
NAICS
Place of Performance
Loma Linda, CA, 92357, USASet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
SUBJECT*
Preventative Maintenance and Emergency Repair Services for Eight (8) Vidir Motorized Storage Bed Lifts Base plus Four Option Years - POP 09/01/2026 to 08/31/2031
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE*
90815
SOLICITATION NUMBER*
36C26226Q1170
RESPONSE DATE/TIME/ZONE
08-12-2026 4:00 PM PACIFIC TIME, LOS ANGELES, USA
ARCHIVE
15 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE*
J065
NAICS CODE*
811210
CONTRACTING OFFICE ADDRESS
Department Of Veterans Affairs
Network Contracting Office (NCO) 22
4811 Airport Plaza Drive, Suite 600
Long Beach, CA 90815-1372
POINT OF CONTACT*
Contract Specialist
Maria C. Asher
maria.asher@va.gov
PLACE OF PERFORMANCE
ADDRESS
Department of Veterans Affairs
VA Loma Linda Healthcare System (VALLHCS)
Jerry L. Pettis VA Medical Center (VAMC)
11201 Benton Street
Loma Linda CA
POSTAL CODE
92357-1000
COUNTRY
USA
DESCRIPTION
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This acquisition is being issued as a Request for Quotation (RFQ). The solicitation number is 36C26226Q1170. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition (FAC) 2026-01 published in the Federal Register today, March 13, 2026.
This solicitation is a 100 percent Service‑Disabled Veteran‑Owned Small Business (SDVOSB) set‑aside in accordance with FAR 19.1405 and VAAR Subpart 819.70, Veterans First Contracting Program. Only offerors verified and listed as Service‑Disabled Veteran‑Owned Small Businesses (SDVOSBs) in the Veteran Small Business Certification (VetCert) system at the time of quote submission and at the time of award will be eligible for award. The Government will verify SDVOSB status in VetCert prior to award.
The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million.
The FSC/PSC is J065, Maintenance, Repair, and Rebuilding of Medical/Scientific Equipment.
The Department of Veterans Affairs, VA Loma Linda Healthcare System (VALLHCS), 11201 Benton Street, Loma Linda, CA 92357, is seeking to purchase Preventative Maintenance, inspection, documentation, and emergency repair services for eight (8) Vidir Motorized Storage Bed Lifts located at the VA Loma Linda Off‑Site Warehouse, 10418 Enterprise Dr., Suite B, Redlands, CA 92374.
All interested companies shall provide quotations for the following:
Supplies/Services
Line Item Description Quantity Unit of Measure Unit Price Total Price
0001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA
0002 Emergency Service calls exceeding the two (2) scheduled Preventive Maintenance (PM) cycles 1 EA
1001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA
1002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA
2001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA
2002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA
3001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA
3002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA
4001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA
4002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA
The detailed requirements, tasks, and performance standards are defined in the attached Statement of Work (SOW) entitled “Preventative Maintenance Services for Vidir Motorized Storage Bed Lifts.
Preventative Maintenance Services for Vidir Motorized Storage Bed Lifts
VA Loma Linda Healthcare System (VALLHCS)
- Contract Title
Preventative Maintenance, Repair, and Emergency Support Services for Vidir Motorized Storage Bed Lifts. - Background
VALLHCS uses Vidir Motorized Storage Bed Lifts to store hospital beds vertically for safety, efficiency, and compliance with Joint Commission and NFPA Life Safety Code and applicable VA regulations. OEM‑compliant Preventative Maintenance and timely emergency repairs are required.
This SOW is incorporated by reference into Solicitation 36C26226Q1170 and any resulting contract.
- Scope of Work
The Contractor shall provide all labor, OEM‑approved parts, tools, materials, transportation, and support required to perform Preventative Maintenance, inspections, adjustments, documentation, and emergency repairs on eight (8) Vidir Motorized Storage Bed Lifts. All work shall comply with OEM specifications, VA and VHA policies, Joint Commission standards (as applicable), CMS requirements, OSHA regulations, and NFPA 101 Life Safety Code.
Place of Performance:
VA Loma Linda Healthcare System – Off‑Site Warehouse
10418 Enterprise Dr., Suite B
Redlands, CA 92374
4. Specific Tasks
4.1 Preventative Maintenance (PM)
The Contractor shall perform two (2) PM visits per year on each unit. PM shall include:
• Mechanical and electrical inspections
• Cleaning, lubrication, and adjustments
• Calibration and operational testing
• Verification of sensors, interlocks, locks, and limit switches
• Replacement of worn or defective OEM parts
• Documentation and certification of functionality
4.2 Emergency Repair Services
Emergency services shall include:
• Same‑day or next‑business‑day response coordination
• Troubleshooting and fault isolation
• Restoration using OEM‑approved methods
• OEM‑approved component replacement
• Emergency service reports within two (2) business days
• Billing in accordance with contract rates (four‑hour minimum)
4.3 Documentation Requirements
Maintenance logs shall include:
• Equipment identification
• Service date and times
• Service type
• Detailed maintenance actions
• Deficiency/problem description
• OEM parts used
• Test results and verification
• Final operational status
• Technician name and qualification
• Labor hours
• Safety concerns or follow‑up recommendations
PM reports are due within three (3) business days.
Emergency reports are due within two (2) business days.
4.4 OEM Parts Requirement
Only new OEM‑approved Vidir parts shall be used.
4.5 Coordination Requirements
Contractor personnel shall:
• Coordinate all work with COR/POC
• Check in/out at warehouse
• Wear visible VA identification badges
• Notify COR/POC regarding safety concerns or outages
- Equipment Covered
Eight (8) Vidir Motorized Storage Bed Lifts: BLO2‑14‑1; BLO2‑14‑2; BLO2‑14‑3; BLO2‑14‑4; BLO2‑14‑5; BLO2‑14‑6; BLO2‑14‑66; BLO2‑14‑67.
- Hours of Service
Normal service hours are Monday–Friday, 8:00 a.m.–4:00 p.m. PT. Work is not performed on Federal holidays unless authorized. After‑hours service requires COR approval at least five (5) days in advance.
- Contractor Personnel Requirements
Contractor personnel shall be trained, qualified, wear visible VA badges, and comply with all VA safety, conduct, access, and security requirements. VA may request removal of Contractor personnel for performance or safety issues.
- Safety and Security Requirements
Contractor shall comply with VA safety policies, OSHA regulations, NFPA standards, VHA security rules, and prohibitions on weapons, contraband, drugs, and alcohol. Tools/equipment may be subject to search. No VA IT system access is permitted.
- Performance Standards
• PM Completion: Two PMs per unit per year – 100%
• Equipment Uptime: Maintain safe operation – ≥ 98%
• Emergency Response: Same‑day or next‑business‑day – 95%
• Documentation Timeliness: PM – 3 days; Emergency – 2 days – 100%
• Repeat Failures: ≤ 1 per quarter per unit
- Invoicing and Payment
Invoices shall be submitted in arrears through Tungsten Network, reference the contract and obligation numbers, include all required service details, and comply with FAR 52.212‑4(i). No advance payments or overtime reimbursement are authorized.
- Reserved for Government POC information
- Authorized Services
• Only services listed in this SOW are authorized.
• Contractor must notify CO prior to performing any non‑contract work.
• Only the CO/designee may authorize additional services.
• All changes require written contract modification issued by the CO.
- Delegation of Authority
• No additional services may be provided without CO approval.
• Contractor shall only accept instructions from the CO or designated representative.
- Government‑Furnished Equipment (GFE) / Information (GFI)
• No Government equipment will be used by the Contractor.
- Recognized Federal Holidays
The Contractor shall observe Federal holidays: New Year’s Day; Martin Luther King Jr. Day; President’s Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day; and any day declared a National Holiday by the President.
- Contractor Employees and Badges
• Contractor personnel shall present a neat appearance and be easily identifiable.
• VA‑issued I.D. badges must be worn at all times and returned at contract completion.
- Safety and PPE Equipment
• Contractor shall provide PPE for all employees.
• Possession of weapons is prohibited.
- Smoking and Vaping Policies
• Smoking and vaping are prohibited on Government property.
- Parking
• Contractor personnel shall park only in designated areas.
• VA will not reimburse parking violations.
- Complaints
• Contractor shall respond to complaints within three (3) working days.
• Contractor shall maintain written complaint records.
• Records shall be available to the Government upon request.
- VA Point of Contact (Scheduling)
• Contractor shall initiate work within two (2) weeks of CO POC notification.
• Work is scheduled through the POC.
• COR approval required for all work; allow five (5) days for alternate hours.
- Contractor Point of Contact
Contractor shall designate one (1) primary POC and an alternate, each with authority to act on all administrative matters.
Required Information:
• Point of Contact: Name, Title, Email, Telephone
• Alternate POC: Name, Title, Email, Telephone
The purchase order/contract period of performance is:
Base Year: 09/01/2026 – 08/31/2027
Option Year One (1): 09/01/2027 – 08/31/2028
Option Year Two (2): 09/01/2028 – 08/31/2029
Option Year Three (3): 09/01/2029 – 08/31/2030
Option Year Four (4): 09/01/2030 – 08/31/2031
Place of Performance/Place of Delivery
Address:
VA Loma Linda Healthcare System
Off‑Site Warehouse
10418 Enterprise Dr., Suite B
Redlands, CA
Postal Code:
92374
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
- FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”
Other applicable FAR and VAAR provisions/clauses include, but are not limited to:
– FAR 52.212‑2, Evaluation – Commercial Products and Commercial Services
– FAR 52.204‑7, System for Award Management
– FAR 52.204‑16, Commercial and Government Entity Code Reporting
– FAR 52.204‑18, Commercial and Government Entity Code Maintenance
– FAR 52.212‑4, Contract Terms and Conditions – Commercial Products and Commercial Services
– FAR 52.212‑5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (including applicable paragraphs such as 52.219‑27, Notice of Service‑Disabled Veteran‑Owned Small Business Set‑Aside, and 52.222‑41, Service Contract Labor Standards, as identified at award)
– FAR 52.223‑6, Drug‑Free Workplace
– FAR 52.225‑13, Restrictions on Certain Foreign Purchases
– FAR 52.232‑33, Payment by Electronic Funds Transfer – System for Award Management
– VAAR 852.219‑73, VA Notice of Total Set‑Aside for Certified Service‑Disabled Veteran‑Owned Small Businesses (or current Veterans First SDVOSB clause as prescribed in VAAR 819.7011)
– VAAR 852.232‑72, Electronic Submission of Payment Requests
– VAAR 852.203‑70, Commercial Advertising
– VAAR 852.211‑70, Service Contracts Monitoring
– VAAR 852.237‑70, Contractor Responsibilities
All quoters shall submit the following:
– Business information: legal name, address, Unique Entity Identifier (UEI),
Commercial and Government Entity (CAGE) code, and primary point of contact
(name, phone, email).
– Proof of verified SDVOSB active status in the Veteran Small Business
Certification (VetCert) system.
– Confirmation of active registration in SAM (System for Award Management).
– Technical capability statement demonstrating Preventative Maintenance and
emergency repair expertise on Vidir Motorized Storage Bed Lifts, including
OEM experience or authorization if applicable.
– Technician qualifications and confirmation that OEM‑approved parts will be
used for repairs and replacements.
– Emergency service response plan (including typical response time and any
after‑hours procedures).
– Completed pricing schedule for Base Year and all Option Years, including
firm‑fixed pricing for PM CLINs and fully burdened hourly rates for emergency
repair CLINs.
– Confirmation of ability to meet the defined period of performance.
– Any exceptions or deviations to solicitation terms and conditions clearly
identified.
– Best pricing and all required data with initial quote (no discussions expected)
All information required by FAR 52.212‑1(b) must be included.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers.
All quotes shall be submitted in writing with all the requested information and in compliance with the SOO to the Network Contracting Office (NCO), Contract Specialist, Maria C. Asher via email at maria.asher@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with FAR 12 simplified procedures. The Government will compare quotes considering Technical Capability, Past Performance, and Price; Technical Capability and Past Performance are approximately equal in importance and, when combined, are more important than Price.
Options will be evaluated at time of award. Evaluation of options does not obligate the Government to exercise the options.
- FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors:
In accordance with the Revolutionary FAR Overhaul (RFO) at FAR 12.201‑1 and FAR 12.201‑2, the Government will use comparative evaluation to determine which quotation represents the best value for this firm‑fixed‑price commercial service acquisition.
Evaluation Factors
Technical Capability
Ability to perform Preventative Maintenance (PM) and emergency repair services on Vidir Motorized Storage Bed Lifts in accordance with the Statement of Work (SOW), including OEM‑compliant parts, qualified technicians, and required documentation timelines.
Past Performance
Quality and relevance of past performance on similar medical equipment or lift maintenance services, as available in CPARS, FAPIIS, or references. No CPARS rating = neutral.
Price (Firm‑Fixed‑Price)
Evaluated for reasonableness and completeness under FAR 13.106‑3. Evaluation will include all firm‑fixed‑price PM CLINs and fully burdened hourly rates for emergency services. Option years may be evaluated by adding total option pricing to the base period pricing.
Evaluation Method
The Government will conduct a side‑by‑side comparative evaluation of quotations to determine which offers the best value. Technical Capability and Past Performance, when combined, are more important than Price. Award may be made without discussions; vendors shall submit their best terms, pricing, and complete data with their initial quote.
- Offerors must have active registration in the System for Award Management (SAM) at the time of quote submission. Annual representations and certifications shall be completed electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212‑3.
- FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)
Addendum to FAR 52.212‑4:
The clause applies as written. Additional Department of Veterans Affairs Acquisition Regulation (VAAR) clauses incorporated by reference under FAR 52.252‑2 and VAAR 852.252‑70 apply and are listed in this solicitation.
Invoices shall be submitted electronically in accordance with VAAR 852.232‑72 via the Tungsten Network.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 4:00 p.m. Pacific Time on August 13, 2026 at maria.asher@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below no later than one (1) week prior to the RFQ close date on August 6, 2026. Questions received after this time may not be answered.
Point of Contact
Maria C. Asher, Contract Specialist
Email: maria.asher@va.gov
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