Preventive Maintenance and Unscheduled Repairs of Miscellaneous Food Processing Equipment - Group 8

The Defense Commissary Agency is conducting market research to identify qualified sources capable of providing non-personal services for preventive maintenance and unscheduled repairs of Miscellaneous Food Processing Equipment at three California locations: Moffett Field, Ord Community, and Travis Air Force Base. This sources sought notice, identified by solicitation number HQC00426QE023, is not a solicitation and does not commit the government to award a contract. Interested parties, including both large and small businesses, are encouraged to respond by submitting expressions of interest via email to Quentin Portee, the primary point of contact, no later than 3:30 PM EST on June 11, 2026. The effort falls under NAICS code 811310 with a business size standard of $12,500,000 and no set-aside is being used. The performance work statement outlines specific equipment requiring service, including meat saws, mixer/grinder systems, and multiple types of rotary and roll-in ovens, with preventive maintenance scheduled quarterly and unscheduled repairs triggered by equipment failures. Maintenance tasks must use original equipment manufacturer parts and materials, adhere to food-grade lubricant standards compliant with NSF, and follow OSHA, DOD, and DeCA safety and environmental regulations. Contractors must perform work on-site during standard business hours Monday through Friday, 8 a.m. to 5 p.m. local time, excluding federal holidays, and remain available during emergencies when the commissary remains open. All services require documentation including signed preventive maintenance checklists, service tickets, warranty documents for replaced parts, and invoices submitted through the Procurement Integrated Enterprise Environment. Contractors must assign a primary point of contact and alternate, ensure personnel are properly identified with branded uniforms and government-issued badges, comply with strict prohibitions on substance use and unauthorized use of government property, and maintain full accountability for subcontractor performance. All maintenance must meet OEM standards and be verified through signed documentation accepted by the Contracting Officer’s Representative.