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Professional Audio System Rental & Operation

Active

State & Local

Response Deadline10/15/2026, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

California Exposition & State Fair

NAICS

512240 - Sound Recording Studios

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of CSF-26-1099.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

IFB-CSF-26-1099 Grounds Entertainment Audio and Lighting

AI Contract Breakdown

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Timeline

PostedOct 1

subcontract

Response DeadlineOct 15

Submission deadline

Response Deadline

10/15/2026, 12:00:00 AM UTCin 13 days

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Organization & Contact Information

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AgencyCalifornia Exposition & State Fair

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia Exposition & State Fair

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies, installs, maintains, and operates professional sound reinforcement systems for prime contractors on California Exposition & State Fair projects. Deploys FOH consoles, speakers, and portable PA systems for the Promenade Stage, Hideaway Stage, Toyota Extreme Zone, Craft Brew, and Wine Garden. Uses Yamaha M7CL consoles and JBL, L-Acoustics, or Meyer Sound speakers. Provides trained audio technicians. Delivers operational sound systems and live audio engineering.

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Solicitation # CSF-26-1099

The California Exposition and State Fair is soliciting bids under IFB CSF-26-1099 for a contractor to install, maintain, and operate rental audio and LED theatrical lighting systems for various entertainment stages at Cal Expo in Sacramento. The scope of work includes providing all labor, materials, and equipment for the Promenade Stage, Hideaway Stage, and other designated areas such as the Toyota Extreme Zone, Craft Brew, and Wine Garden. Technical requirements specify the use of high-quality hardware, such as Yamaha M7CL consoles and JBL, L-Acoustics, or Meyers speakers, with all equipment being in good working order and less than five years old. The contract term runs from September 1, 2027, through October 31, 2030. The contract will be awarded to the lowest responsive and responsible bidder based on the grand total for audio and lighting. Bidders must submit their proposals via email to the Contract and Procurement Manager by October 14, 2026, at 4:00 PM. Required submissions include a Bidder Certification Sheet, Minimum Qualifications Certification, bidder references, a cost sheet, and a California Civil Rights Laws Certification. Small Business and Disabled Veteran Business Enterprise companies are encouraged to bid, and a Small Business Preference is included. Contractors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and adhere to strict safety standards, including the use of safety cables and ensuring equipment does not obstruct public walkways or fire lanes. Payment will be made in arrears upon satisfactory completion of services and submission of a Payee Data Record.

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