Professional Construction Management Services RFP

The City of Fitchburg, Wisconsin is seeking qualified firms to provide professional Construction Management services for the renovation of its City Hall and Community Center, following the relocation of the Police Department to a new facility in early 2027. The project will unfold in two primary phases: Pre-Construction and Construction Administration, with the design process beginning in March 2026 and construction slated for April 2027 through April 2028. The selected firm will collaborate closely with O’Kroley 646 Design LLC and the City Engineer to develop construction plans, provide cost evaluations during design, manage budgets including contingencies and equipment, and ensure alignment with approved funding. During construction, the firm will administer contracts, oversee compliance with building codes and ADA requirements, coordinate with contractors, conduct bi-weekly progress meetings, review change orders and payment applications, and manage closeout activities including punch lists and training. The scope includes extensive review of detailed site plans, existing floor plans, space needs analyses, and master planning documents spanning from 2015 to 2035. The contract is awarded through a qualification-based selection process where cost is a factor but not the sole determinant. Proposal evaluation is weighted across nine criteria, with direct experience in municipal remodeling projects of 40,000 square feet or greater accounting for the second-highest point value at 20 points, followed by cost proposal at 25 points and approach to delivery, cost, and quality control at 15 points. Additional emphasis is placed on personnel capability, performance data related to scheduling and cost control, success in police facility completions, and green building expertise including LEED certification. The proposer must be an independent contractor, maintain insurance coverage including $5 million professional liability and $7 million excess liability, comply with state and federal non-discrimination and affirmative action statutes, and ensure participation by small and minority-owned businesses. Proposals must be submitted in two volumes—technical and cost—with strict formatting rules including a 25-30 page limit, 10-point minimum font, single-sided letter-size paper, and unbound presentation using rubber bands or binder clips. All submissions require both hard copy delivery to the City Hall and electronic email, and a presentation limited to three designated representatives. The City will pay monthly invoices within 60 days, with a 1% monthly service charge on overdue amounts, and reserves the right to object to invoices within 30 days of receipt without waiving rights