PUBLIC WORKS UNIFORM RENTAL & CLEANING

The City of New Haven is soliciting bids for a uniform rental, cleaning, repair, and replacement service contract to support approximately 115 employees in the Department of Public Works. The vendor will be responsible for the full lifecycle management of work uniforms, including regular pickup and delivery, laundering, garment maintenance, inventory tracking, and replacement of damaged or worn items. All garments—such as Class 3 ANSI/ISEA 107 shirts, pants, jackets, rainwear, coveralls, hard hat covers, safety vests, and winter gear—must be labeled with the manufacturer, wearer’s name, and fabric content, and shirts and outerwear must be embroidered with the employee’s name. The contract includes an estimated quantity of 115 units for most apparel items, with 12 insulated coveralls, and requires compliance with safety standards like NFPA 2112 and ASTM F1506 for flame-resistant clothing. Services must be performed on a consistent schedule with weekly reconciliation of items collected and delivered, and all work must meet the City’s quality and performance expectations. The solicitation, identified as 2026-ITB-338, was posted on April 27, 2026, with a hard deadline for responses at 7:00 PM on May 20, 2026, and all submissions must be made exclusively through the City’s OpenGov eProcurement portal. Proposals must include a valid Unique Entity Identifier (UEI) registered on SAM.gov, and contractors must comply with ARPA reporting obligations if federal funding is involved. Small business, minority business enterprise, and women’s business enterprise certifications are required for those seeking preferential consideration under the Small Contractor Development program, and failure to disclose pending litigation, debarment status, or false claims can result in disqualification. Invoicing must be submitted electronically to NHInvoice@newhavenct.gov under a “No Purchase Order – No Payment” policy, and all work is subject to inspection and final acceptance at designated City facilities. The contract term is one year with two one-year renewal options, though unit prices and total estimated value are not disclosed in the public documentation. The Bureau of Purchases serves as the central administrative office, and key contacts include Tariq Dasent and Prajna Mishra for inquiries.