Purchase and Delivery of Milk and Dairy Products

The County of Orange Sheriff-Coroner has issued solicitation 060-3172003-MB to establish a standing contract for the purchase and delivery of milk and dairy products, including American cheese, shredded cheddar, skim milk, and non-dairy creamer, for jail kitchens. The contract is an Invitation for Bid awarded to the lowest responsive and responsible bidder, with specific price preferences applied to certified OCLSB and DVBE bidders. The initial term begins June 1, 2027, and lasts for three calendar years, with an estimated value not to exceed $31,860.73 for the period from June 29, 2025, through June 28, 2026. Deliveries are to be made Monday through Friday between 7:00 am and 3:00 pm at four primary locations: Commissary Operations in Anaheim, and Food Services at the CMJ, Theo Lacy, and Musick facilities. Strict quality and safety standards apply to all deliveries. Products must be transported in refrigerated trucks maintained at 41 degrees Fahrenheit or lower and must have a minimum shelf life of seven days upon delivery. Specific packaging requirements include tamper-proof seals for cottage cheese and sour cream, plastic-wrapped layers for half-pint milk, and the use of sanitized, entirely plastic carrying crates with no metal reinforcement. The vendor is responsible for offloading all shipments and recovering empty crates during each delivery. Any short-delivered or back-ordered items must be redelivered within 24 hours at no additional cost. Administrative requirements include a net 30-day payment term via Electronic Fund Transfer and the submission of invoices on contractor letterhead. All personnel must undergo security clearance renewals every twelve months, and the contractor must appoint a Project Manager to oversee the account. Bidders must provide a key personnel staffing plan and a signed Campaign Contribution Disclosure Form to be considered responsive. The contract also mandates compliance with various federal and state non-discrimination laws, OSHA, and the California Industrial Safety Act.