Purchase of Misting Fans/Coolers

The contract seeks the purchase of two misting fans to augment an existing fleet of two units, enhancing the Emergency Management division’s capacity to manage temperature control during planned events, unplanned outages, and disaster operations across large or multiple sites in Florida. The procurement, identified by solicitation number QQ-2026-119 and posted on April 23, 2026, is governed under NAICS code 423740 and funded by federal/state grant programs with a maximum allowable value of $16,000. The units must meet specific technical standards including a minimum cooling capacity of 28,000 BtuH, airflow of at least 8,500 cfm, and coverage between 60 and 3,500 square feet, powered by 110V/15A with GFCI safety features, and must come with a minimum one-year warranty. Delivery is to be made FOB Destination to the Emergency Service Center at 8075 Lely Cultural Pkwy, Naples, FL 34113, with risk of loss transferring to the county only upon receipt, and formal acceptance contingent upon successful inspection at that location. Compliance with federal mandates including the Buy American Act, Bipartisan Infrastructure Law, and Buy Clean initiatives is required, along with adherence to Florida statutes, OSHA, NFPA, and FDEP regulations. Vendors must provide certificates of insurance, W-9 forms, SunBiz registration, and proof of E-Verify enrollment, and are obligated to secure performance and payment bonds equal to 100% of the contract value from a Florida-authorized surety. The contract prohibits conflicts of interest, mandates ethical conduct, and includes strict requirements for workforce compliance—such as uniform standards, fingerprinting for personnel at sheriff’s office locations, and good faith efforts to utilize small, minority, and women-owned businesses. Proposals must be submitted electronically through the Collier County online procurement portal by the May 8, 2026 deadline, with invoices to be sent electronically to the Clerk’s Office, and all contract records must be retained for five years after final payment. Noncompliance with any clause—including those governing changes, warranties, environmental health and safety, or statutory conformity—may result in rejection, termination for cause, or disqualification. The award will be made based on a trade-off analysis considering both technical compliance and price, with no fixed evaluation weights specified,