R602--Memphis TN VAMC Armored Car Service Base Year + (4) Option Years

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. NAICS code: 561613 and sized standard is $22.0M. NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry www.vetbiz.gov. Project requirements: Armored Car Service for the Memphis TN VAMC with a Base Year + 4 Option Years. Anticipated period of performance: 10/01/2020 09/30/2025. Information sought: Response to this announcement shall not exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a product and related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to contact@example.gov with the subject line "Sources Sought Notice # 36C24920Q0280 by 0900am on July 10, 2020. Any questions should be emailed to contact@example.gov. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Statement of Work FY21 Memphis VAMC Armored Car Service 1. The contractor's responsibility for the safekeeping of shipment shall commence when the contractor has received the same and a receipt provided and shall terminate when delivery is completed. A record of all deliveries and pickups will be maintained in an accountable register furnished by the contactor. Contractor will provide VAMC personnel with a listing of names and identification of authorized messengers. 2. The contractor will be liable for the loss of shipments delivered into its possession if they should fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contactor. A receipt by the consignee(s) shall be conclusive evidence that supplement was received securely sealed and that the package(s) were free from any cuts, holes, or other defects which could permit a loss of the contents. All deposits will be transported in a locked bag. 3. All firearms shall be holstered or secured while inside the medical center. 4. Bagged money returned to VA Medical Center must be handled carefully in such a manner to prevent rolled coins from breaking open. 5. Liability Insurance: It is understood and agreed that the maximum liability shall not exceed two hundred and fifty thousand dollars ($250,000.00) per trip. Liability shall commence when deposits have been received into the contactor's possession and shall terminate when same have been delivered to the consignee, provided, however, that in any case where any deposits are delivered to the contactor not distinctly and securely sealed, the contactor shall not be liable for any shortage claimed in such deposit. In the case where change is returned, the same policy shall apply. Evidence of Coverage: Before commencing work under this contact, the contractor shall furnish the Contracting Officer with certification from his insurance company indicating proof of proper coverage by bond on all risk insurance against theft and/or loss of goods, materials, cash, checks or other securities totaling up to two hundred and fifty thousand dollars ($250,000.00) entrusted in his care by the VA Medical Center and the Veterans Canteen Service. Bidder will provide a certificate of insurance evidencing its all risk coverage. 6. The successful contractor agrees to procure and maintain workmen's compensation and employer s public liability insurance in accordance with the laws of the State of Tennessee while this contact is in effect. Before commencing work under this contact, the successful contractor shall furnish to the Contacting Officer a certificate from his insurance company indicating that the coverage required has been obtained and that such coverage may not be changed or cancelled unless 30 days advance written notice is provided to the Contracting Officer. 7. Payment: Contractor will submit in arrears an invoice for services preformed under the contract during the period covered. Invoices should be submitted for payment through the OB-10 Network website. Questions or concerns should be directed to Austin Financial Services Center Customer Support at +1 (555) 000-0000. Please annotate with station and purchase order number (Example 614C0009, Use current PO# when assigned) in OB-10 system when submitting invoices for payment. Frequency: Anually. SPECIFICATIONS Provide armored car service for the VA Canteen Service, 1030 Jefferson Ave, Memphis, TN in accordance with specification and requirements herein for the period October 1, 2020 through September 30, 2021. 1. The contractor agrees to call for and receive from the VA Medical Center Canteen Service and the receipt therefore, funds, securities, and/or instruments, securely and distinctively sealed and/or locked and tagged as hereinafter provided and to transport and deliver the same in like condition to the consignees as designated by the VA Medical Center. 2. Services shall be required as follows: A. Description of Work for the VA Med Center, Memphis, Tennessee - Canteen 1. Contractor is to provide armored car messenger pickup/delivery service three days per week for the VA Medical Center, Memphis, Tennessee, Canteen Service in accordance with the following schedule: Service will be provided three days per week (Monday, Wednesday and Friday) beginning at the VA Medical Center, Canteen for a pick up with delivery to be made to the Bank of America, 755 South White Station Rd., Memphis, Tennessee 38117. 2. Contractor is to pickup and deliver between the hours 8 a.m. to 10 a.m. B. Requirements for Canteen Service 1. The services are for the base year period of 10-1-20 through 9-30-21 with Three One Year Optional Renewal Periods, pending availability of funds. 2. In the event a Federal holiday falls on a pickup/delivery date, then the pickup/delivery will be made the following work day. Federal holidays are as follows: Christmas Day, New Year's Day, Martin Luther King Jr.'s Birthday, Memorial Day, Washington's Birthday, Independence Day, Labor Day, Columbus Day, Thanksgiving Day and Veterans Day. 3. The VAMC agrees that it will prepare in securely and distinctively sealed and/or locked packages or containers properly tagged or marked with the name of the designated consignee thereof all funds, securities, and/or instruments for prompt delivery to the contractor pursuant thereto. Deposits must be ready at time of pickup. Contractor will be required to wait no longer than five (5) minutes. 4. An identifiable bag for pickup: VA Canteen Services, VCS (1), - Total 1 bag. 5. If storage of deposits is required in company vault overnight or weekend, deposit of money will be made morning of workday following pickup. Receipt shall be obtained from bank and delivered to VA Canteen Service. 6. Additional unscheduled trips will be required, with no more that two per month. 7. Contractor agrees to assume entire liability for any loss of any shipment to the amounts of: a. Fifty Thousand (Maximum Check Deposit) Dollars - $50,000.00 b. Fifteen Thousand (Average Check Deposit) Dollars - $15,000.00 c. Twenty-five Thousand (Maximum Cash Change) Dollars - $25,000.00 d. Fifteen Thousand (Average Cash Change) Dollars - $15,000.00 8. The Contractor's monthly cost should include any excess bag charges/security envelopes and any fee for the total dollar value of the deposits and/or value of the change funds exceeding $250,000.00. The monthly fee should be all inclusive of any and all applicable charges. 9. In consideration of the above, the contractor hereby agrees to carry sufficient insurance in amounts to cover any loss or damage to property sustained by the VA Medical Center while in possession of the contractor in accordance with the terms of this contract. 10. The responsibility of the armored car service shall commence when property is delivered into its possession and a receipt given therefore, and same shall terminate when said property has been delivered to and receipted for by the consignee or their duly authorized agent. 11. In case of loss, the VA Medical Center, shall give written notice to the contractor as soon as practicable, but not later than thirty (30) days upon knowledge of loss. The VA Medical Center agrees to maintain a complete record of all checks placed in any shipment given contractor in the identification and replacement of lost, destroyed, or stolen checks which have been contained in any such shipments. Complete cooperation shall include requests by the VA Medical Center to makers of the missing checks to issue duplicates and in the event the makers refuse to do so, then to assert all its legal. 12. This contract is for a base year with four options as follows: 10/1/2020-09/30/2021 = $6,051.36 Base year 10/1/2021-09/30/2022 = $6,198.12 Option Year 1 10/1/2022-09/30/2023 = $6,565.56 Option Year 2 10/1/2023-09/30/2024 = $6,944.04 Option Year 3 10/1/2024-09/30/2025 = $8,533.92 Option Year 4 C. VA INFORMATION CUSTODIAL LANGUAGE The following standard Items relate to records generated in executing this contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.