This Solicitation opportunity from Florida was posted on January 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Information: Event Planning and Meeting Management

Closed

2026-80141902-RFIState & Local

Submission Closed01/19/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

Federal

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Event Planning and Management SupportThis subcontract for Event Planning and Management Support involves providing logistical coordination and event management services for the Power Authority of New York. The primary objective is the execution of the 2027 Supplier Diversity Expo, a two-day event requiring comprehensive oversight of exhibitor booths, registration management, scheduling, and on-site flow. The selected provider will utilize specialized registration software and event management tools to ensure a fully coordinated delivery. The role is designed to support prime contractors, with a preference for candidates holding a Certified Meeting Professional certification. Operating under NAICS code 561920, the contract focuses on the seamless operational delivery of the expo to meet the agency's diversity and outreach goals.

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Solicitation # 2140244

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RFQ: Planning and Coordinating IOLA’s 2027 Justice Infrastructure Summit

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Solicitation # 77245

Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to [email hidden] by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.

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Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors in executing training events for the Judicial Council of California. The scope of work involves comprehensive operational management, including the sourcing of California-based venues, the implementation of registration tools, and the strategic marketing of training to target participants. Additionally, the provider is responsible for coordinating all on-site logistics and managing the reproduction and assembly of necessary program materials to ensure a fully coordinated event. The opportunity is categorized under NAICS code 561920 and is associated with the Judicial Council of California. Interested parties should note that the solicitation was posted on October 23, 2026, with a response deadline of December 4, 2026. The primary objective is the delivery of a seamless event experience encompassing both the physical venue and the management of registered attendees.

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POSTED

5 days ago

DEADLINE

in about 1 month

General Info

Agency

Florida → Department of Management Services

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

FL, USA

Set-Aside

NONE

Documents

2026-80141902-RFI Event Planning and Meeting Management

rfi

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJan 5

Solicitation

Response DeadlineJan 19

Deadline has passed

Submission Closed

01/19/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → Department of Management Services

Contacts1 person available

OfficeN/A

Organization / AgencyFlorida → Department of Management Services

Office AddressN/A

Contacts

Jake Goodrich

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Management Services (Department) hereby issues this Request for Information (RFI) as defined in section 287.012(22), Florida Statutes. The Department is seeking information from experienced vendors for Event Planning and Meeting Management.