Request for Quote - Executive Placement Services

Dallas Fort Worth International Airport is seeking a highly experienced executive search firm to identify and place an Assistant Vice President of Total Rewards, a senior leadership role critical to shaping the Airport’s compensation strategy, benefits programs, HR analytics, and total rewards governance. The search must prioritize candidates within the Dallas–Fort Worth metropolitan area and requires the firm to demonstrate a proven track record of completing at least six executive-level HR placements in the past six months, including at least one in Total Rewards, Compensation, or Benefits with a first-year base salary of $160,000 or more. The engagement is structured as a 12- to 18-month contract with a mandatory 12-month placement guarantee, and the selected firm must execute a comprehensive discovery process to define leadership competencies, cultural alignment, and success indicators in close collaboration with PXC leadership and the Airport Board. The firm must submit a fully loaded, all-inclusive pricing proposal using a three-part payment structure—Initiation Payment, Candidate Slate/Interview Stage Payment, and Placement Payment—either as a fixed fee or a percentage not to exceed 30% of the candidate’s first-year base salary, excluding bonuses, incentives, or relocation costs. All pricing must remain firm throughout the engagement, with no tiered, sliding scale, or variable structures permitted, and the total cost must not exceed the firm’s proposed Not-to-Exceed amount. The solicitation, issued under NAICS code 561312 and governed by Texas Local Government Code Title 8, Subtitle A, Chapter 252, requires all quotes to be submitted electronically via dfwairport.bonfirehub.com by 2:00 p.m. Central Time on June 23, 2026, with email or mail submissions rejected. Evaluation will be based on a best-value determination, with weighting given to firm qualifications and experience (25%), search methodology and recruitment strategy (25%), candidate assessment and vetting (20%), project management and reporting (10%), placement guarantee compliance (10%), and price (10%). Offerors must provide a completed Business Disclosure Form detailing ownership structure, entity information, and prior employment of owners with DFW Airport, along with a Workforce Composition Form categorizing employees by race and ethnicity. Insurance requirements mandate Commercial General Liability coverage of $1,000,000 per occurrence on an Occurrence Form only, with no Claims-Made or Modified Occurrence policies accepted, and all policies