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RFA 1278 Child Care Support Centers (Reissue)

Active
2139978State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The New York State Office of Children and Family Services is soliciting applications from established not-for-profit child care resource and referral agencies to establish Child Care Support Centers. These centers will manage regional substitute pools of qualified, vetted professionals to support licensed and registered child care programs, ensuring operational continuity and stability for families. Up to four awards will be granted statewide, limited to one per OCFS-defined region, with total funding anticipated at 12.5 million dollars over five years. Each awardee is expected to receive 625,000 dollars annually and must obtain a CCSC operating certificate from OCFS. Eligible applicants must be prequalified not-for-profit organizations currently operating as recognized child care resource and referral agencies. Awardees are responsible for recruiting and verifying the qualifications of substitute caregivers in compliance with New York State regulations, including comprehensive background checks and adherence to SSL 390-a and SSL 390-b. The centers must operate at least eight hours a day, Monday through Friday, and allocate between 1% and 20% of their funding for caregiver stipends. Technical assistance and technology will be provided by the Early Care and Learning Council. The selection process is based on a scoring system where the technical component is weighted at 80% and the cost component at 20%, with a minimum average score of 65% required for funding consideration. Applicants must submit a two-step electronic application consisting of an online administrative form and an email submission of the program application and budget. Compliance requirements include certifications regarding gender-based violence and sexual harassment policies, as well as registration in the NYS Statewide Financial System for electronic payments. The anticipated contract start date is May 1, 2027.

General Info

NYS OCFS seeks not-for-profits to establish regional child care substitute support centers.

Agency

New York → NYS Office of Children & Family Services

NAICS

624410 - Child Care Services

Place of Performance

Awards will be made on a regional basis. Please see Attachment 5 - New York State OCFS Regional Map, NY, USA

Set-Aside

NONE

Documents

8

RFA 1278 Attachment 3 - Budget

PDF, High priority: read this first12 pages · specifications
High

RFA 1278 Child Care Support Centers - Attachment 2 Application

DOCX, High priority: read this first6 pages · application-form
High

RFA 1278 Child Care Support Centers - Budget Instructions

PDF, High priority: read this first9 pages · specifications
High

RFA 1278 Child Care Support Centers - Online Administrative Form Template

DOCX, High priority: read this first6 pages · application-form
High

RFA 1278 Child Care Support Centers (Reissue)

PDF, High priority: read this first30 pages · rfp
High

RFA 1278 Child Care Support Centers (Reissue)

PDF, High priority: read this first8 pages · rfp
High

RFA 1278 Child Care Support Centers - Submission Checklist

DOCX, High priority: read this first1 page · submission-checklist
High

RFA 1278 Attachment 5 - NYS OCFS Regional Map

PDF, Low priorityspecifications
Low

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNew York → NYS Office of Children & Family Services
Contacts2 people available
OfficeN/A
Organization / AgencyNew York → NYS Office of Children & Family Services
Office AddressN/A
Contacts
Procurement UnitProcurement Staff
contact@example.gov
+1 (555) 000-0000
Procurement UnitProcurement Staff
contact@example.gov
+1 (555) 000-0000

Full Description

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The New York State (NYS) Office of Children and Family Services (OCFS) mission is to serve New York’s public by promoting the safety, permanency, and well-being of the children, families, and communities of New York State (NYS). OCFS has released this request for applications (RFA) to solicit competitive applications from child care resource and referral (CCR&R) agencies to establish child care support centers (CCSC). CCR&R agencies are established not-for-profit, community-based organizations that provide services to support the child care infrastructure. CCR&Rs awarded under this procurement will receive funding to establish a CCSC. Each CCSC will administer a regional child care substitute pool to support the daily operations of OCFS licensed/registered child care programs. The addition of child care substitute pools will provide qualified professionals to licensed and registered child care programs. This will allow providers to utilize substitute caregivers to fill in when necessary to provide continuity of care for families and maintain child care operations. The CCSCs will receive technical assistance and relevant technology to support the implementation of the substitute pools from the Early Care and Learning Council (ECLC). Up to four awards will be made statewide with a maximum of one award per OCFS-defined region to an established CCR&R currently serving that region. The total funding for this project is anticipated to be $12.5 million over five years ($2.5M per year), which will be divided equally among the awarded contractors, anticipated to be $625,000 per awardee annually. Awardees will be required to apply for and obtain a CCSC operating certificate from OCFS. Operating certificates issued remain valid unless surrendered by the CCSC or revoked by OCFS. OCFS may revoke an operating certificate at any time upon a determination that the CCSC has not operated in accordance with applicable state or federal law. The CCSC will be responsible for recruitment and verifying the qualifications of an individual interested in participating in the child care substitute pool. The CCSCs must develop and maintain a substitute pool so individuals may be placed in child care programs on an as-needed basis. These substitute caregivers can provide care when necessary to maintain child care program operations. The purpose of the CCSC is to administer a regional substitute pool to support the daily operations of licensed/registered child care programs by providing qualified and vetted substitute caregivers to programs when staffing assistance is needed. Please see Section 4.0 Program Requirements for full and detailed specifications and requirements. Eligible applicants must: Be a not-for-profit organization. Be operating as a CCR&R agency, as listed on the OCFS public website: https://ocfs.ny.gov/programs/childcare/referral-agencies.php as of the deadline for submission of applications, as denoted on the Calendar of Events. Be prequalified, if not exempt, on the application deadline. (See RFA Section 7.8 for additional information.) RFA Section 4.0 Program Requirements has more detailed information regarding the specific scope of work. Please see the RFA document located on the "Documents" tab for additional information and submission requirements. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%

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