RFB-758-2700000024-3 | Janitorial Services for KY State Treasurer

The contract solicitation RFB-758-2700000024-3 seeks janitorial services for the Kentucky State Treasurer’s office, with potential extension to other state agencies, and is structured as an indefinite-delivery/indefinite-quantity (IDIQ) agreement with a base period ending July 31, 2027 and up to four optional two-year renewal periods. Bidders must submit proposals electronically by August 11, 2026, through the state’s procurement portal, adhering strictly to the required formats—Microsoft Word, Excel, or PDF—and must not submit multiple bids. The evaluation is point-based, allocating 80 points to price, 10 points to customer review, and 10 points to years in business, with award determined by best value through a trade-off process, not lowest price technically acceptable. The contractor is required to name the Commonwealth of Kentucky as an additional insured on a primary and non-contributory basis, maintain an insurer with an AM Best rating of B+ or higher, and prohibit self-insurance unless expressly approved. Foreign entities must provide a certificate of authority from the Kentucky Secretary of State. Offerors claiming Kentucky-specific socioeconomic preferences, such as those affiliated with Kentucky Industries for the Blind or nonprofit agencies serving individuals with severe disabilities, must submit a notarized annual affidavit or risk disqualification, while those with tax or employment law violations within the past five years must disclose them via a formal report. Performance is evaluated at the West Frankfort Office Complex, with cleaning frequency requirements including daily cleaning and semi-annual deep cleaning, deficiencies must be corrected within 48 hours, and joint inspections occur every other month with signed documentation. Contractors must comply with Kentucky Revised Statutes covering tax obligations, wage laws, workers’ compensation, accessibility standards, boycott prohibitions, and nondiscrimination, and are required to disclose any use of generative artificial intelligence in service delivery. All supplies must meet recycled content standards under 200 KAR 5:330, and proposals may include alternate brands with supporting documentation. Invoicing must use the state’s Personal Service Contract Invoice form, include the contract number, and be submitted directly to the Office of Procurement Services, with no electronic invoicing system mandated. The contract does not specify pricing details, making the total value uncalculable from the solicitation, and no federal acquisition regulation clause numbers are used—instead, provisions are organized under section titles with requirements for exceptions, altern