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RFP 2026-009 - Fire Department Cost Recovery Administration Services

Active
2026-009State & Local

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The City of Forney, Texas, is soliciting proposals under RFP 2026-009 for a qualified firm to provide third-party administration services for its Fire Department Cost Recovery Program, established by Ordinance No. 26-30. The selected contractor will be responsible for reviewing eligible emergency responses, identifying applicable insurance coverage, submitting and pursuing claims, and remitting recovered funds to the City. A critical requirement of the program is that the contractor is strictly prohibited from billing or pursuing residents, property owners, vehicle owners, drivers, or occupants; recovery is limited to costs reasonably related to the actual cost of providing emergency response resources. Proposals are due by October 12, 2026, at 2:00 pm and will be evaluated based on the best value to the City. The contract structure includes an initial term with the possibility of additional one-year renewals, and compensation is based on a percentage of the funds actually collected. The contractor must adhere to strict financial and data security standards, including monthly invoicing in arrears, the use of segregated accounts for City funds, and compliance with HIPAA and Texas state laws regarding cybersecurity and data protection. Proposers must submit a comprehensive package including a cost proposal, company experience, and various state-mandated certifications and forms.

General Info

City of Forney seeks a firm for Fire Department Cost Recovery administration services.

Agency

Texas → City of ForneyView Agency

NAICS

524292 - Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension FundsView NAICS

Place of Performance

TX, USA

Set-Aside

NONE

Documents

(2)

RFP 2026-009 - Fire Department Cost Recovery Administration Services

PDF•rfp

RFP 2026-009 - Fire Department Cost Recovery Administration Services

PDF•rfp

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Timeline

PhaseSolicitation
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Solicitation

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Organization & Contact Information

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AgencyTexas → City of Forney
Contacts1 person available
OfficeTX, USA
Organization / Agency
Texas → City of Forney
View Agency Profile
Office AddressTX, USA
Contacts
Fire Chief John Holcomb
contact@example.gov
+1 (555) 000-0000

Full Description

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CITY OF FORNEY, TEXAS REQUEST FOR PROPOSALS RFP 2026-009 Fire Department Cost Recovery Administration Services The City of Forney, Texas (“City”) requests proposals from qualified firms (“Proposers”) to provide third-party administration services for the City’s Fire Department Cost Recovery Program, established by City of Forney Ordinance No. 26-30. The selected Proposer will review eligible Forney Fire Department emergency responses, identify applicable insurance coverage, prepare and submit claims to insurance carriers, pursue those claims, and account for and remit recovered funds to the City. The City’s objectives are to recover eligible response costs from applicable insurance carriers, to do so with minimal additional workload on Fire Department personnel, and to do so without billing or pursuing residents, property owners, vehicle owners, drivers, or occupants. The mandatory limitations that give effect to the third objective are stated in Section 4 and are not subject to exception. Cost recovery under this program is limited to the recovery of costs reasonably related to the City’s actual cost of providing the emergency response resources deployed. This program is not intended to, and shall not, operate as a general measure. The City of Forney is requesting proposals from qualified vendors to provide Cost Recovery Administration Services for the Fire Department. The deadline for proposals is October 12, 2026 at 2:00 pm . Proposal specifications can be obtained by visiting our city website at www.forneytx.gov – Businesses – Bids/RFP/RFQ’s. You can also send a request to purchasing@forneytx.gov Proposal shall be sealed, delivered and marked “RFP 2026-009 –Fire Department Cost Recovery Administration Services” City of Forney Attn: Rosie Castillo - Purchasing 402 N. Bois D’Arc Forney, TX 75126 Mailing Address: PO Box 829, Forney, TX 75126 Proposals will be opened and evaluated after the deadline submission. Any proposal received after the due date and time, will be disqualified. The City of Forney reserves the right to reject any and all proposals, to waive any formalities and irregularities, and to award the contract based on best value for the city.

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