RFP AE-216-2026-MEP

James Madison University is soliciting proposals for a professional services term contract, RFP AE-216-2026-MEP, to obtain on-call mechanical, electrical, and plumbing engineering assistance. The contract is designed to increase agency efficiency by establishing a pool of qualified architects and engineers to handle discrete, small-scale projects, including investigations, feasibility studies, reports, and designs. The initial contract term is one year, with four optional one-year renewals. Services will be requested on an as-needed basis through individual project orders, with fees established as either lump sums or hourly rates. The selection process is qualifications-based, evaluating firms on personnel expertise, relevant experience with term contracts, geographic location, and the ability to design within established budgets. A strong emphasis is placed on SWaM participation, with the university aiming for a minimum of 50 percent participation from small, women, and minority-owned businesses. Awarded vendors must be registered in eVA and maintain professional liability insurance. Payments are processed electronically via Virtual Payables or PayMode-X, with Virtual Payables offering Net 15 terms. Proposals are due by October 29, 2026, and must include specific AE firm data forms and SWaM reporting documentation.