This Solicitation opportunity from Virginia was posted on February 4, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP # R-SF-25010 Administration - Flexible Benefits Program and COBRA Administration Services

Closed

L075PRNWMCOSCH:87144State & Local

Submission Closed02/17/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541214

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AI Contract Overview

The contract R-SF-25010 pertains to the administration of the Flexible Benefits Program (Section 125) and COBRA services for Prince William County Public Schools, Prince William County Government, and the Prince William County Service Authority. The selected firm will be responsible for managing all aspects of these programs, including medical and dependent care flexible spending accounts, lifestyle accounts, adoption assistance, and COBRA premium collection and reconciliation. Each participating entity will be billed and accounted for separately, with PWCS acting as the lead agency coordinating the effort. The contract aims to ensure seamless administration, including electronic enrollment capabilities, electronic communications, and premium collection for ancillary benefits like Retiree Healthcare. The current contract expires on June 30, 2025, and the new agreement will commence on July 1, 2025, with a single award covering all entities through separate agreements. The procurement process emphasizes a smooth transition from the existing vendor to prevent service disruptions, with the new vendor expected to collaborate closely during the transition period. The contract involves handling annual open enrollments in April and May, with employees required to enroll via an online platform, and enrollment data must be submitted to PWC within two weeks of the close of open enrollment. The contract size ranges from $500,000 to $2,000,000, and the response deadline for proposals is February 17, 2025. The project is managed under the NAICS code 541214, and interested firms can contact Sheila Farmer at PWCS for further details.

General Info

Agency

Virginia → Prince William County Schools

NAICS

541214 - Payroll Services

Place of Performance

VA, USA

Set-Aside

NONE

Documents

R-SF-25010_COVER_PAGE_ADMIN_Flex.Ben.COBRA_Adm.pdf

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

PhaseClosed

PostedFeb 4

Solicitation

Response DeadlineFeb 17

Deadline has passed

Submission Closed

02/17/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyVirginia → Prince William County Schools

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia → Prince William County Schools

Office AddressN/A

Contacts

Sheila Farmer

contact@example.gov

+1 (555) 000-0000

Full Description

R-SF-25010, Administration - Flexible Benefits Program and COBRA Administration Services. Intent of this Request for Proposal (RFP) is to solicit sealed proposals from qualified firms(s) to establish a contract for the administration of a Flexible Benefits (Section 125) Program and COBRA Administration Services for Prince William County Public Schools, Prince William County Government, and Prince William County Service Authority DBA Prince William Water herein referred to as PWC. The firm selected will assume the lead role in the management and the day-to-day operations of all aspects of the components of the programs. Each entity would be an individual entity and would be billed and accounted for separately. Voluntary options are not part of this solicitation. PWCS is the lead entity on the RFP on behalf of the three County groups. There will be one award and there will be separate agreements with each entity under the contract.The Programs:1. Flexible Spending â Medical, Dependent Care, Lifestyle Account Administration, and Adoption Assistance (currently P&A Group)2. COBRA Administration to include premium collection and reconciliation (currently P&A Group)PWC also seeks information on electronic enrollment capabilities, availability of electronic communications such as a benefits application, and collection of premiums for ancillary benefits such as Retiree Healthcare. Offeror may add services based on current Section 125 compliance. The current contract is set to expire on June 30, 2025, with no contract renewals remaining. Whoever is the successful Offeror will need to work with our existing contracted vendor to avoid a lapse in service and assist in the transition of the contract. The effective date for this contract will be July 1, 2025. Annual open enrollments are scheduled for the months of April and May and all employees will need the option to enroll via the administratorâs on-line enrollment module for which eligibility will be provided through an electronic file. PWC must receive enrollment data no later than two weeks after the close of open enrollment. New payroll deductions will begin in July to correspond with the new plan year.