This Solicitation opportunity from Utah was posted on December 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP - Whittier Elementary HVAC Electrification - Mechanical

Closed

TB2636-WMState & Local

Submission Closed01/08/2026, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 333924

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in about 2 months

AI Contract Overview

The Salt Lake City School District (SLCSD), in partnership with McKinstry, is soliciting proposals through RFP TB2636-WM for mechanical HVAC retrofit work at Whittier Elementary School in Salt Lake City, Utah. The project centers on the electrification and modernization of the school's HVAC system, involving the installation of a central ground source heat pump (GSHP) system as part of a broader sustainability target aiming for 100% renewable energy by 2030 and carbon neutrality by 2040. The retrofit scope includes demolition and replacement of existing HVAC systems with new mechanical equipment such as air handling units, boilers, VAV boxes, associated piping, ductwork, insulation, and controls. Vendors must address all mechanical trades, including air and water-side systems, insulation, controls, test and balance (TAB), and structural components. Electrical line-voltage work and installation of the ground loop bore field are managed under separate procurements. Proposals must be submitted electronically via the Bonfire procurement system by January 7, 2026, with a thorough understanding of the required submission format and documentation, including business licenses, insurance certificates, OSHA logs, bonding capacity, project schedules, and safety plans. The evaluation process is a two-tiered best-value approach where technical qualifications carry 70 points and pricing accounts for 30 points, emphasizing both vendor expertise and cost effectiveness. Technical evaluations consider scope narrative comprehension, relevant experience, project team credentials, past performance, and management plans, with a minimum technical score required to proceed to pricing evaluation. The contract incorporates detailed performance standards referencing industry codes and standards such as the 2021 International Building Codes, 2023 National Electric Code, NEBB, SMACNA, and NFPA, ensuring adherence to safety and quality benchmarks. Required subcontractor documentation includes compliance with insurance, bonding, safety training, testing and balancing procedures, and hazardous material protocols, including asbestos management. Contract provisions address coordination with multiple contractors, subcontractor responsibilities for traffic control, site safety (including fall protection), and disposal of hazardous materials. Documentation requirements extend to detailed pricing forms, project schedules, product warranties, and operational manuals. Construction is planned for Summer 2026 with an anticipated award date in March 2026. The procurement is governed by Utah Procurement Code and SLCSD standard terms and conditions, with all official communications and modifications handled solely through Bonfire to ensure fairness and transparency.

General Info

SLCSD HVAC retrofit at Whittier Elementary, GSHP installation, sustainability focus, proposals due January 2026.

Agency

Utah → Salt Lake City School District

NAICS

333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing

Place of Performance

UT, USA

Set-Aside

NONE

Documents

16-Attach M - Final Pricing Form - Mechanical for SLCSD Whittier Elementary HVAC

6 pages · pricing-form

High

2-Attach C - MC Detailed Scope of Work for Whittier Elementary School Electrification Retrofit

3 pages · sow

High

6-SLCSD Solicitation General Provisions

3 pages · general-provisions

High

7-Attach F - Insurance Requirements

6 pages · insurance-requirements

High

Attachment D - Controls Commissioning Roles and Responsibilities

5 pages · sow

High

Attachment L - Scoring Sheet for Whittier Elementary HVAC Electrification Mechanical

1 page · score-sheet

High

McKinstry Controls Contractor Performance Standards Feb 2025

14 pages · performance-standards

High

McKinstry Sample Subcontract Agreement 2017

33 pages · contract-document

High

McKinstry TAB Provider Performance Standards Revised 01/14/08

3 pages · performance-standards

High

Prequalification Application Form 2.0

5 pages · prequalification-application

High

Request for Proposal and Attachments Table of Contents

1 page · rfp

High

RFP 17-03 HVAC Electrification - Mechanical for Whittier Elementary School

3 pages · rfp

High

SLCSD Standard Terms and Conditions for Goods and Services

5 pages · standard-terms-and-conditions

High

Whittier Elementary HVAC Electrification Project Drawings and Specifications

1 page · specifications

High

3-SLCSD Claim of Business Confidentiality Form

1 page · business-confidentiality-claim

Low

4-01 Front Cover

1 page · other

Low

Construction Standard Scope Requirements

7 pages · other

Low

ENT Concrete Imaging Policy Rev 1 - Feb 2020

2 pages · policy

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedDec 6

Solicitation

Response DeadlineJan 8

Deadline has passed

Submission Closed

01/08/2026, 12:00:00 AM UTC

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Organization & Contact Information

AgencyUtah → Salt Lake City School District

ContactsNo contacts available

OfficeN/A

Organization / AgencyUtah → Salt Lake City School District

Office AddressN/A

ContactsNo contact information available

Full Description

The Salt Lake City School District (SLCSD), in conjunction with our design-build partner McKinstry, is issuing this Request for Proposals (RFP) seeking a vendor to provide HVAC retrofit work to be completed at Whittier Elementary School, located at 1600 S 300 E, Salt Lake City, UT 84115. The scope of work includes Mechanical retrofit work inside the building as well as the installation of the ground loop bore field outside the building. Subcontractors responding to this RFP should include all required trades, including, but not limited to: mechanical (air and water-side), insulation, controls, Test and Balance, structural, etc. Line-voltage electrical work shall be provided through a separate RFP. The drilling, earthwork, and installation of the ground loop system will also be priced through a separate RFP. You are instructed to pay special attention to the RFP language regarding the information to be submitted with your proposal and the format of that information. Evaluation of the proposals received will be in accordance with the evaluation criteria contained herein. ALL questions concerning this solicitation MUST be submitted through the Bonfire system. Only answers issued through the Bonfire system or issued via an authorized and properly issued addendum shall be the official position of the SLCSD. Any modification to this procurement effort shall be made by addendum issued by the SLCSD Purchasing Department. Only authorized and properly issued addenda shall constitute the official position of the SLCSD and shall be binding. Anyone submitting a response to this solicitation, with basis in or other communication or information received from sources other than through official addendum, assumes full risk including the possibility of a determination of non-responsiveness and may be rejected at the sole discretion of the SLCSD. Responses submitted in Bonfire are completely secure. NO ONE can see them until after the solicitation deadline. Therefore, you do not have to wait until the last minute to submit; and you may change your submission any time until the solicitation closes. If you have not completed the submission by the deadline, Bonfire will reject your submission. Please plan well.