RFQ-15A-26062600000000000326 | Augusta Armory Snow Plowing and Sanding Service

The Maine Department of Defense, Veterans and Emergency Management is soliciting quotations for snow plowing and sanding services at the Augusta Armory located at 179 Western Ave., Augusta, Maine. The contract covers an initial performance period from November 1, 2026, to October 31, 2027, with four optional one-year extensions available through April 30, 2031. The selected contractor must provide all personnel, equipment, and materials to clear parking areas, entrances, roads, gates, sidewalks, and fire lanes. Key performance standards require that all critical areas be cleared by 6:00 AM following snow events, with work beginning within six hours of accumulations of two inches or more. Award will be based on best value, prioritizing the lowest-priced conforming bidder, though the state may reject low bids based on documented poor past performance. Bidders must certify they are not debarred and meet specific insurance minimums, including 1 million dollars in general liability and 500 thousand dollars in business auto policy. Minimum equipment requirements include one 5-yard front-end loader, two 1-ton plow trucks, and two truck-mounted sanders. Additionally, all contractor personnel must pass federal background checks conducted by the Department of Defense, Veterans and Emergency Management. Quotations must be submitted electronically via the State of Maine Vendor Self Service portal by 4:00 PM EST on July 23, 2026. Required submission documents include the bid cover page, responsible bidders certification, cost response in Excel format, a subcontractors and disaster recovery plan, and a list of required equipment. Performance will be monitored through monthly evaluation tours using a standardized rating system, and the contractor is responsible for repairing any facility damage by May 15th of each year.