RFQ 35973 UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM MAINTENANCE SERVICES
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Philadelphia Gas Works is soliciting sealed bids for two-year maintenance services for Uninterruptible Power Supply (UPS) systems at the Richmond Plant, Passyunk Plant, and Metering and Regulating Stations, with the option to extend the contract for up to three additional one-year periods. Bids must be submitted electronically through Procureware by August 19, 2026, at 2:30 PM, with all questions due no later than August 12, 2026, at 11:00 AM. The award will be made to the lowest responsive and responsible bidder, with strict requirements including full compliance with the detailed scope of work, proper insurance naming PGW and PFMC as additional insureds, submission of a certified corporate-sealed bidder’s form, and approval of all subcontractors. Contractors must ensure their labor forces avoid any disruptions, indemnify PGW against losses from labor disturbances, and assume responsibility for obtaining all permits and guaranteeing workmanship free of defects for one year after final acceptance. All invoices must be submitted electronically to Appoinvoices@pgworks.com, and contractors must adhere to PGW’s debarment and suspension policies. Bidders with a history of contract termination due to default within the past three years will be disqualified, and new contractors must complete vendor qualification forms. Non-compliance with any documented requirement risks bid rejection as non-responsive.
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NUMBER 35973 TITLE RFQ 35973 UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM MAINTENANCE SERVICES AVAILABLE DATE 8/5/2026 2:30 PM CLARIFICATION DEADLINE 8/12/2026 11:00 AM DUE DATE 8/19/2026 2:30 PM CONTACT INFORMATION NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM AND LI DENG AT LI.DENG@PGWORKS.COM BID TYPE RFQ BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO VARIOUS, PHILADELPHIA, PA US DESCRIPTION
PLEASE SUBMIT A SEALED BID FOR RFQ 35973 UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM MAINTENANCE SERVICES.
** ALL QUESTIONS CONCERNING THIS REQUEST FOR QUOTATION MUST BE SUBMITTED VIA PROCUREWARE AT PGW.PROCUREWARE.COM NO LATER THAN WEDNESDAY, AUGUST 12, 2026, AT 11:00 AM.
** BIDS MUST BE RECEIVED NO LATER THAN WEDNESDAY, AUGUST 19, 2026, AT 2:30 P.M., VIA PROCUREWARE AT PGW.PROCUREWARE.COM.
SCOPE OF WORK:
FURNISH ALL LABOR, MATERIAL, AND EQUIPMENT/PARTS NECESSARY TO PROVIDE EMERGENCY REPAIR ON AN AS NEEDED BASIS TO THE UPS SYSTEMS LOCATED AT THE RICHMOND PLANT, PASSYUNK PLANT, AND METERING AND REGULATING STATIONS.
WORK WILL BE PERFORMED ON AN AS-NEEDED BASIS. PAYMENT WILL BE PROVIDED ONLY FOR WORK PERFORMED ON SPECIFIC JOBS.
CONTRACT TERM:
TWO (2) YEAR CONTRACT TERM; WITH THE OPTION OF THREE (3), ONE (1) YEAR RENEWALS.
BID PRICING:
PLEASE COMPLETE CRITERIA FOR BID EVALUATION.
BASIS OF AWARD:
THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
ADDITIONAL NOTES:
THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER. ALL CONTRACTORS MUST ADHERE TO ALL REQUIREMENTS AND STANDARDS THAT HAVE BEEN OUTLINED IN THE ATTACHED DETAILED SCOPE OF WORK, SPECIFICATION AND ALL OTHER SUPPORTING DOCUMENTATION RELATED TO THIS PROJECT. ALL CONTRACTORS MUST MEET THE REQUIREMENTS SET FORTH IN THE INSURANCE SPECIFICATION ATTACHED HERETO. IT IS REQUIRED THAT PGW AND THE PFMC ARE NAMED AS ADDITIONAL INSURED. EVIDENCE OF CURRENT INSURANCE COVERAGE MUST BE SUBMITTED WITH YOUR BID SUBMISSION. ALL CONTRACTORS MUST COMPLETE AND RETURN THE BIDDER’S CERTIFICATION FORM WITH YOUR BID RESPONSE; IMPRINTED WITH YOUR COMPANY’S CORPORATE SEAL. ALL SUBCONTRACTORS MUST BE APPROVED BY PGW. ALL CONTRACTORS SHALL UTILIZE A LABOR FORCE THAT WILL NOT LEAD TO ANY WORK STOPPAGES, PICKETING OR OTHER LABOR DISTURBANCES. BIDDER’S INDEMNIFICATION UNDER THE CONTRACT SHALL INCLUDE ANY CLAIMS OR LOSSES ARISING FROM ANY LABOR DISTURBANCE, INCLUDING LOSSES TO PGW IF A LABOR DISTURBANCE CAUSES A STOPPAGE BY PGW’S UNIONIZED FORCES. ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. PLEASE REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT OF INVOICES. FOR ASSISTANCE OR IF YOU HAVE ANY INVOICING QUESTIONS, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PLEASE SEE THE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS ATTACHED. PLEASE ENSURE THAT ALL REQUIRED DOCUMENTS INCLUDED IN THIS RFQ, ARE COMPLETED ACCORDINGLY AND SUBMITTED WITH YOUR BID RESPONSE. PLEASE NOTE THAT BIDDERS WILL BE DEEMED NON-RESPONSIVE FOR ANY MISSING AND/OR INCOMPLETE REQUIRED DOCUMENTS RELATED TO THIS RFQ. ANY BIDDER THAT HAS HAD A CONTRACT WITH PGW TERMINATED DURING THE PREVIOUS THREE YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ. THE SUCCESSFUL CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS. CONTRACTORS AND THEIR EMPLOYEES WILL ONLY ENGAGE IN ACTIVITIES DIRECTLY RELATING TO THE SUBJECT SCOPE OF WORK. "HORSEPLAY" AND OTHER NON-JOB RELATED ACTIVITIES ARE NOT PERMITTED. FOR ALL NEW CONTRACTORS, PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE AND FINANCIAL STATEMENT FOR QUALIFYING VENDORS OR CONTRACTORS’ QUALIFICATION QUESTIONNAIRE (IF APPLICABLE). THE SUCCESSFUL CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER INSTALLATION AND WORKING OF EVERYTHING IN THIS CONTRACTOR AND SHALL GUARANTEE TO REMEDY FREE OF CHARGE ANY DEFECTS IN WORKMANSHIP AND MATERIALS THAT GIVES RISE TO TROUBLE OF ANY KIND FOR A PERIOD OF 12 MONTHS FROM THE TIME OF FINAL ACCEPTANCE OF HIS WORK.
CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
ANY QUESTIONS REGARDING THIS RFQ PACKET, PLEASE CONTACT NAJEY MCDUFFIE AND LI DENG VIA EMAIL AT NAJEY.MCDUFFIE@PGWORKS.COM AND LI.DENG@PGWORKS.COM
BID PREPARED BY: ____________________________
TELEPHONE/FAX NUMBER: ____________________________
E-MAIL ADDRESS: ____________________________________
ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 8/12/2026 11:00 AM
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