Shiprock-Vernal-Hayden Substation HVAC

The contract involves the replacement of HVAC systems at three Western Area Power Administration (WAPA) substations: Hayden in Routt County, Colorado; Vernal in Uintah County, Utah; and Shiprock in San Juan County, New Mexico. Work includes the removal of existing units and installation of new systems—mini-split systems at Shiprock, and heat pumps with air handlers at Vernal and Hayden—along with proper disposal of decommissioned equipment. All work must be completed within 365 calendar days from the Notice to Proceed, which is expected approximately 10 days after contract award, resulting in a total performance period of about 375 days. Work is restricted to existing access routes with no new road construction or maintenance permitted, and all activities must comply with the WAPA Construction Standards (March 2021), DOE-C-2001, and relevant FAR clauses, particularly pertaining to construction inspections, labor standards, and environmental protection. Site visits are scheduled for July 15–16, 2026, with a mandatory RSVP deadline of July 13, 2026. The solicitation is issued as a sealed bid under a Firm-Fixed-Price contract structure, with an estimated value between $100,000 and $250,000. Offerors must submit a single consolidated PDF proposal via email to the Contracting Officer by 1400 local time on July 29, 2026, and are required to bid on all three locations as a single, all-or-none award. No discussions will be held, and award may be made to a non-lowest bidder based on technical merit. The contract mandates compliance with federal labor standards including Davis-Bacon wage requirements, apprenticeship regulations, and equal opportunity provisions, along with strict adherence to safety and health protocols for high-risk environments. Invoicing must be submitted electronically through the Invoice Processing Platform (IPP), and no paper submissions are accepted. The Contracting Officer’s Representative, Adam Haun, will oversee performance, while John Pratt serves as the Contracting Officer. Offerors must provide their Unique Entity Identifier and CAGE code and self-certify small business status or other socioeconomic designations, while also disclosing any use of covered telecommunications equipment. Additional requirements include adherence to sustainable acquisition practices, anti-discrimination laws, supply chain risk mitigation, and reporting obligations for fraud or whistleblower activities. All contract deliverables must conform to detailed specifications and drawings referenced in the