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Snow and Ice Removal Services at the Fort Carson Commissary

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HQC00526QE027Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Defense Commissary Agency is seeking qualified small businesses to provide snow and ice removal services at the Fort Carson Commissary in Colorado Springs, Colorado, under a firm-fixed-price contract with a 12-month base period beginning November 1, 2026, and four optional 12-month periods. The requirement demands complete personnel, equipment, materials, and supervision to maintain bare pavement conditions on priority locations, including main access roads and customer pathways within six hours of snowfall cessation, and secondary areas like parking and receiving lots within twelve hours. Operations must initiate within two hours of notification, and continuous service is required when snow accumulates at over one inch per hour. This is a 100 percent small business set-aside with a size standard of $9.5 million, and award will be made using the Lowest Priced Technically Acceptable method, where only the lowest-priced offer deemed technically acceptable will be selected. Proposals must be submitted by 3:00 PM EDT on August 20, 2026, with all inquiries due by August 13, 2026, and the contract will be managed by David Mootz of the Defense Commissary Agency.

General Info

Small businesses bid for firm-fixed-price snow removal at Fort Carson Commissary with strict response and clearing timelines.

Agency

Department Of Defense → Defense Commissary AgencyView Agency

NAICS

561730 - Landscaping ServicesView NAICS

Place of Performance

Colorado Springs, CO, 80913, USA

Set-Aside

SBA

Documents

(2)

Evaluation Plan for Fort Carson Snow and Ice Removal Services

PDFevaluation-plan

RFQ HQC00526QE027 Snow and Ice Removal Services Fort Carson

PDFrfq

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Timeline

PhaseCombined Synopsis
Posted

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Organization & Contact Information

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AgencyDepartment Of Defense → Defense Commissary Agency
Contacts2 people available
OfficeFORT LEE, VA, 238011800, USA
Organization / Agency
Department Of Defense → Defense Commissary Agency
View Agency Profile
Office AddressFORT LEE, VA, 238011800, USA
Contacts

Full Description

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General Information


  • Solicitation Number: HQC00526QE027
  • Title: Snow and Ice Removal Services, Fort Carson Commissary
  • Agency: Defense Commissary Agency (DeCA)
  • NAICS Code: 561730 - Landscaping Services
  • Size Standard: $9.5 Million
  • Set-Aside: 100% Small Business Set-Aside
  • Contract Type: Firm-Fixed-Price (FFP)

Description


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.


The Defense Commissary Agency (DeCA) has a requirement for non-personal commercial services to provide all personnel, labor, supervision, equipment, tools, and materials necessary for Snow and Ice Removal Services at the Fort Carson Commissary, located in Fort Carson, Colorado.


Period of Performance: The anticipated contract will consist of a 12-month base period and four (4) 12-month option periods. The base period is scheduled to commence on November 1, 2026, and conclude on October 31, 2027.


Scope of Work & Critical Timelines


The objective is to ensure safe, uninterrupted access to the facility by removing snow and ice to a "bare pavement" standard within specified timeframes. Offerors must be able to meet the following critical performance timelines:


  • Response Time: Begin snow removal operations within two (2) hours of notification.
  • Priority 1 Areas: (Main customer/employee pathways, primary access roads) must be cleared to bare pavement within six (6) hours after snowfall ceases.
  • Priority 2 Areas: (Receiving and parking lots) must be cleared to bare pavement within twelve (12) hours after snowfall ceases.
  • Continuous Operations: Required when snow accumulation rates exceed one inch per hour.

Basis for Award


Award will be made to the responsible offeror whose quote conforms to the solicitation and is based on the Lowest Priced Technically Acceptable (LPTA) methodology. The evaluation will be conducted in three steps:


  1. Price Evaluation: Proposals will be ranked from lowest to highest evaluated price. The total evaluated price will include the base period and all four option periods.
  2. Technical Acceptability Evaluation: The Government will evaluate the technical proposal of the lowest-priced offeror first on a pass/fail basis. To be rated "Acceptable," the offeror’s technical proposal must demonstrate the ability to meet the minimum requirements outlined in the Statement of Work (SOW).
  3. Award Determination: If the lowest-priced offer is determined to be Technically Acceptable, the evaluation process stops, and that offeror will be selected for award.

Submission Instructions


  • Response Deadline: Quotes are due no later than 3:00 PM EDT, August 20, 2026.
  • Questions Deadline: Questions regarding this solicitation must be submitted in writing no later than 3:00 PM EDT, August 13, 2026.

Contact Information


David Mootz
Contract Specialist
Defense Commissary Agency
Email: David.mootz@deca.mil
Phone: 804-734-8000 ext. 48626


The full solicitation document, including all applicable FAR and DFARS clauses, is attached.

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