SSU 2026-03 Athletic Uniforms, Apparel and Supplies

Salem State University is seeking proposals from qualified vendors to establish a five-year Volume Purchase Agreement for athletic uniforms, apparel, and supplies, with options for two additional one-year extensions. The contract emphasizes the procurement of Nike-branded team uniforms, along with various apparel, accessories, and sports equipment, supporting customization through screen printing and embroidery services. Vendors must offer significant discounts off catalog prices, guarantee zero-cost replacements for defective items, and support direct shipping to student-athletes. The procurement process prioritizes quality, service, and overall value over price alone, with evaluation criteria including product quality, experience, references, turnaround times, and fundraising support. The selected vendor will be required to assign a dedicated customer service representative, support online team stores, and provide timely delivery—generally within ten days for standard items and up to three weeks for embellished apparel—delivered FOB destination with inside delivery. The contract incorporates the Massachusetts Standard Contract and Terms & Conditions, with all terms prevailing in case of inconsistencies. It mandates compliance with Massachusetts public records laws, non-discrimination statutes, and tax exemption provisions. Payment terms specify net 30 days after delivery and acceptance, with invoices to be itemized and submitted via ACH, credit card, or purchase order. The vendor must provide references from similar higher education clients, demonstrate experience, and include detailed product catalogs with proposed discounts. The agreement also requires the vendor to provide proofs for printed items prior to production, replace defective goods at no cost, and support direct shipping to individual student-athletes. Delivery is expected within ten days for standard orders, with embellished apparel turnaround capped at three weeks, and all shipments must be packaged appropriately to prevent damage. The procurement process is managed through Salem State’s Purchasing department, with proposals due by October 20, 2025, and inquiries directed to Reynaldo Ramos via email. Overall, the contract emphasizes quality, service, and value, with strict adherence to state regulations and university requirements.